Administrative Support Coordinator - AECOM - Dubai, UAE

AECOM Middle East Ltd; Dubai; On-site; AED 78,120 - 111,600; Full time

Job summary

AECOM Middle East Ltd is seeking an Administrative Support Coordinator to provide reliable administrative assistance for a live project team in Dubai, UAE. The role is essential for ensuring the smooth operation of project activities through effective communication and coordination.

The ideal candidate will possess a Diploma or Bachelor’s in Business Administration and previous experience in a similar administrative role. Join us to gain exposure to large‑scale engineering projects and develop your career within a professional environment.

Qualifications

• Previous experience in administrative or clerical support, preferably within engineering or construction projects.
• Ability to manage multiple tasks in a fast‑paced project environment.

Responsibilities

• Provide efficient administrative support to the project team to ensure smooth project operations.
• Handle typing, document preparation, formatting, and filing of project correspondence and reports.
• Manage telephone calls, emails, and reception duties, ensuring clear and professional communication.
• Coordinate meetings, prepare agendas, and take minutes when required.
• Maintain organized project records, logs, and document registers.
• Support communication between internal teams, consultants, contractors, and stakeholders.
• Assist with tracking submissions, approvals, and general project documentation flow.
• Ensure confidentiality and accuracy in handling project-related information.

Skills

Administrative and clerical support

Document control and filing systems

Professional communication skills

Time management and organization

Microsoft Office proficiency

Attention to detail and accuracy

Education

Diploma or Bachelor’s degree in Business Administration or related field

Job description

Administrative Support Coordinator - AECOM - Dubai, UAE

Position Overview: AECOM is seeking an Administrative Support Coordinator to provide efficient and reliable administrative assistance to a live project team in Dubai. This role plays a key part in ensuring smooth day‑to‑day project operations through effective communication, coordination, and office support.

Location: UAE, Dubai
Salary: 7000-10000 AED per month (market estimated)
Job Type: Full‑time

Key Responsibilities

• Provide efficient administrative support to the project team to ensure smooth project operations
• Handle typing, document preparation, formatting, and filing of project correspondence and reports
• Manage telephone calls, emails, and reception duties, ensuring clear and professional communication
• Coordinate meetings, prepare agendas, and take minutes when required
• Maintain organized project records, logs, and document registers
• Support communication between internal teams, consultants, contractors, and stakeholders
• Assist with tracking submissions, approvals, and general project documentation flow
• Ensure confidentiality and accuracy in handling project‑related information

Ideal Profile

• Diploma or Bachelor’s degree in Business Administration or a related field
• Previous experience in administrative or clerical support, preferably within engineering or construction projects
• Ability to manage multiple tasks in a fast‑paced project environment

Skills Set

• Administrative and clerical support
• Document control and filing systems
• Professional communication skills
• Time management and organization
• Microsoft Office proficiency
• Attention to detail and accuracy

Why Join Us

Be part of a globally respected consultancy working on impactful projects in Dubai. Gain exposure to large‑scale engineering and infrastructure projects. Develop your career within a structured, professional, and collaborative project environment.