Document Controller - Reliability

EMSTEEL Group; Musaffah; On-site; AED 150,000 - 230,000; Full time

Job summary

EMSTEEL Group is seeking a detail-oriented Document Controller - Reliability to manage asset-related documentation within SAP, ensuring accuracy, traceability, and accessibility for Reliability and Engineering teams.

The role covers control of PFDs, P&IDs, drawings, OEM manuals, and procedures, with emphasis on revision tracking, filing, and cross-department coordination in a contract environment.

Qualifications

• 8–12 years of experience in technical or engineering document control in an industrial environment.
• Diploma or equivalent qualification in Project Management, Engineering Administration, or related field.
• Strong knowledge of EDMS, SAP, Oracle, or similar document management platforms.
• Excellent organizational, communication, and stakeholder coordination skills.
• Ability to manage large volumes of documentation while meeting strict deadlines.

Responsibilities

• Manage and maintain engineering and operational documents, including PFDs, P&IDs, drawings, OEM manuals, specifications, and procedures.
• Ensure accurate document control, revision tracking, filing, and retrieval through the document management system.
• Coordinate document reviews, updates, approvals, and quarterly status reporting.
• Support Engineering Management of Change (MOC) documentation and updates.
• Administer electronic document management systems (EDMS) and maintain master records.
• Upload and control policies, procedures, technical documentation, and records in the IMS system.
• Ensure document quality, confidentiality, and compliance with company standards.
• Support shutdown documentation, contracts, purchase orders, invoices, and engineering records.
• Facilitate interdepartmental communication and provide departmental coordination support, including meeting coordination and personnel administration.

Skills

Organizational skills

Communication

Stakeholder coordination

Education

Diploma or equivalent in Project Management/Engineering Administration

Tools

EDMS

SAP

Oracle

Job description

Position: Document Controller - Reliability

Type: Contract

We are seeking a detail-oriented Document Controller - Reliability to manage and maintain asset-related documentation, ensuring accurate collection, verification, upload, and linkage of documents within the SAP system. The role supports the Reliability and Engineering teams by ensuring technical documents, drawings, manuals, and asset records are properly controlled, traceable, and readily accessible.

Key Responsibilities

• Manage and maintain engineering and operational documents, including PFDs, P&IDs, drawings, OEM manuals, specifications, and procedures.
• Ensure accurate document control, revision tracking, filing, and retrieval through the document management system.
• Coordinate document reviews, updates, approvals, and quarterly status reporting.
• Support Engineering Management of Change (MOC) documentation and updates.
• Administer electronic document management systems (EDMS) and maintain master records.
• Upload and control policies, procedures, technical documentation, and records in the IMS system.
• Ensure document quality, confidentiality, and compliance with company standards.
• Support shutdown documentation, contracts, purchase orders, invoices, and engineering records.
• Facilitate interdepartmental communication and provide departmental coordination support, including meeting coordination and personnel administration.

Requirements

• Diploma or equivalent qualification in Project Management, Engineering Administration, or a related field.
• 8–12 years of experience in technical or engineering document control within an industrial environment.
• Minimum 5 years of experience managing engineering document management systems and procedures.
• Strong knowledge of EDMS, SAP, Oracle, or similar document management platforms.
• Excellent organizational, communication, and stakeholder coordination skills.
• Ability to manage large volumes of documentation while meeting strict deadlines.

Preferred Experience

• Experience within heavy industry, steel manufacturing, construction, maintenance, or operational plant environments.
• Familiarity with flowchart applications, Engineering Management of Change (MOC), and Asset Integrity Management documentation processes.