Document Controller

Arcadia Metal Industries LLC; Dubai; On-site; AED 90,000 - 120,000; Full time

Job summary

Arcadia Metal Industries LLC in Dubai seeks a meticulous Document Controller to manage and maintain all project documents, drawings, RFIs, MIRs, WIRs, submittals, and related records. You will ensure latest revisions are issued and superseded documents removed.

You will maintain registers, issue transmittals, track status, coordinate with engineers, QA/QC, procurement, and site teams, and support audits and handover documentation while safeguarding confidentiality.

Qualifications

• Bachelor’s degree or diploma in a related field.
• 2–5 years of experience as a Document Controller in construction/engineering.
• Experience with construction project documentation and document control procedures.
• Knowledge of document numbering, revision control, transmittals, and tracking.

Responsibilities

• Maintain and update project document registers and filing systems.
• Prepare and issue transmittals to clients, consultants, subcontractors, and others.
• Monitor status of submissions, approvals, comments, and revisions.
• Assist with project handover and closeout documentation.
• Ensure confidentiality and controlled access of documents.
• Coordinate with Project Managers, Engineers, QA/QC, and Site Teams.

Skills

Document control

Organization

Attention to detail

Communication skills

Excel

Word

Coordination

Education

Bachelor’s degree or diploma in Business Administration, Engineering, Construction Management, or a related field

Tools

Microsoft Word

Microsoft Excel

Document management systems

Job description

Manage and maintain all project documents including drawings method statements RFIs MIRs WIRs material submittals technical submittals shop drawings and other project records Receive register review distribute and track all incoming and outgoing project documentation Ensure that the latest approved document revisions are properly issued and that superseded documents are removed from active use Maintain and regularly update document registers including Drawing Register RFI Register Material Submittal Register Technical Submittal Register MIR Register WIR Register Transmittal Register Prepare and issue transmittals for submissions to clients consultants subcontractors suppliers and other relevant parties Monitor the status of document submissions approvals comments and revisions and follow up on pending actions Coordinate with Project Managers Engineers QA QC Procurement Site Teams and other departments to ensure timely submission and retrieval of required documents Maintain proper electronic and hard-copy filing systems for all project documentation Ensure all documents are properly named numbered dated revised and filed in accordance with project document control procedures Track and maintain records of approved rejected commented and superseded documents Prepare document status reports and provide regular updates to the project management team Support internal and external audits by providing accurate and traceable project documentation Assist with the preparation of project handover and closeout documentation including O M manuals as-built drawings warranties test certificates inspection records and closeout dossiers Ensure the confidentiality security and controlled access of project documents Perform other document control and administrative duties as assigned by the Project Manager or Management

Qualifications & Experience

• Bachelor’s degree or diploma in Business Administration, Engineering, Construction Management, or a related field.
• Minimum 2–5 years of experience as a Document Controller, preferably within the construction, engineering, or contracting industry.
• Experience working with construction project documentation and document control procedures.
• Familiarity with document management systems and Microsoft Office, particularly Excel and Word.
• Knowledge of construction drawings, submittals, RFIs, MIRs, WIRs, method statements, and technical documentation.
• Strong organizational and document management skills.
• Excellent attention to detail and ability to manage multiple documents and deadlines.
• Good written and verbal communication skills.
• Ability to coordinate effectively with engineers, clients, subcontractors, and site teams.
• Knowledge of document numbering, revision control, transmittals, and document tracking procedures