Document Controller - Development

Confidential Company; Dubai; On-site; AED 250,000 - 380,000; Full time

Job summary

Confidential Company seeks a detail‑oriented Document Controller to manage project documents, revisions, and EDMS systems. You will log, classify, and distribute drawings and correspondence, ensuring only current revisions are issued while archiving obsolete ones, and maintaining both digital and physical archives.

You will create transmittal and RFI records, support audits with complete histories and MTRs, and assist in handover with as‑built docs and manuals.

Qualifications

• EDMS tools proficiency (Aconex, SharePoint) and Microsoft Office/Excel.
• High accuracy in managing document numbers, metadata, revision codes, and distribution matrices.
• Ability to coordinate with engineers, managers and external stakeholders to prevent delays.

Responsibilities

• Receive, log, classify and distribute incoming and outgoing project documents, drawings and correspondence.
• Ensure that only the latest approved revisions are issued for construction, manufacturing or client review while archiving outdated versions.
• Maintain EDMS systems such as Aconex, SharePoint or Primavera alongside physical archives.
• Create and manage transmittal records, RFI logs, submittal logs and drawing registers.
• Support audits by providing complete documentation histories, MTRs and compliance records.
• Assist with project handover including compiling as-built documentation, operation manuals and handover dossiers.
• Collaborate with engineers, managers and external stakeholders to track review statuses and prevent delays.

Skills

Attention to detail

Communication

Interdepartmental coordination

Education

Degree in project management or related field

Tools

Aconex

SharePoint

Microsoft Office/Excel

Job description

responsible for managing organizing tracking and securing company or project documents to ensure accuracy version control and regulatory compliance They act as the central hub of information between engineering project teams contractors and clients

Document Intake Registration

• Receive log classify and distribute incoming and outgoing project documents drawings and correspondence

Version Control

• Ensure that only the latest approved revisions of documents are issued for construction manufacturing or client review while archiving outdated versions

System Management

• Maintain Electronic Document Management Systems EDMS such as Aconex SharePoint or Primavera alongside physical archives

Tracking Transmittals

• Create and manage transmittal records RFI logs submittal logs and drawing registers to track review and approval statuses

Compliance Audits

• Support internal and external audits by providing complete documentation histories material test reports MTRs and compliance records

Project Handover

• Assist with project closeout including compiling as-built documentation operation manuals and handover dossiers

Key Skills and Qualifications

• Technical Software Proficiency: Strong command of EDMS tools (such as Aconex or SharePoint) and Microsoft Office / Excel.
• Attention to Detail: High accuracy in managing document numbers, metadata, revision codes, and distribution matrices.
• Communication & Coordination: Ability to follow up with engineers, managers, and external stakeholders to prevent delays and missed reviews.
• Education & Experience: Typically requires a background or degree in project management, business administration, or a related field, combined with industry experience in construction, oil & gas, engineering, or manufacturing.