Document Controller

EMSTEEL Group; Abu Dhabi; On-site; AED 180,000 - 280,000; Full time

Job summary

EMSTEEL Group is seeking a detail-oriented Document Controller in Abu Dhabi to manage asset-related documentation within the SAP system. You will ensure accurate collection, verification, upload, and linkage of documents, supporting Reliability and Engineering teams with traceable records.

You will oversee EDMS administration, revision tracking, and compliance with company standards, coordinating reviews, MOC updates, and interdepartmental communication while handling contracts, POs, invoices,

Qualifications

• Diploma or equivalent qualification in Project Management, Engineering Administration, or a related field.
• 8–12 years of experience in technical or engineering document control within an industrial environment.
• Minimum 5 years of experience managing engineering document management systems and procedures.
• Strong knowledge of EDMS, SAP, Oracle, or similar document management platforms.

Responsibilities

• Manage and maintain asset-related documentation within the SAP system, ensuring accurate collection, verification, upload, and linkage of documents.
• Coordinate document reviews, updates, approvals, and quarterly status reporting.
• Support Engineering Management of Change (MOC) documentation and updates.
• Administer electronic document management systems (EDMS) and maintain master records.
• Upload and control policies, procedures, technical documentation, and records in the IMS system.
• Ensure document quality, confidentiality, and compliance with company standards.
• Support shutdown documentation, contracts, purchase orders, invoices, and engineering records.
• Facilitate interdepartmental communication and provide departmental coordination support, including meeting coordination and personnel administration.

Skills

Organizational skills

Communication skills

Stakeholder coordination

Education

Diploma or equivalent in Project Management / Engineering Administration

Tools

EDMS

SAP

Oracle

Job description

We are seeking a detail-oriented Document Controller to manage and maintain asset-related documentation, ensuring accurate collection, verification, upload, and linkage of documents within the SAP system. The role supports the Reliability and Engineering teams by ensuring technical documents, drawings, manuals, and asset records are properly controlled, traceable, and readily accessible. Manage and maintain engineering and operational documents, including PFDs, P&IDs, drawings, OEM manuals, specifications, and procedures. Ensure accurate document control, revision tracking, filing, and retrieval through the document management system. Coordinate document reviews, updates, approvals, and quarterly status reporting. Support Engineering Management of Change (MOC) documentation and updates. Administer electronic document management systems (EDMS) and maintain master records. Upload and control policies, procedures, technical documentation, and records in the IMS system. Ensure document quality, confidentiality, and compliance with company standards. Support shutdown documentation, contracts, purchase orders, invoices, and engineering records. Facilitate interdepartmental communication and provide departmental coordination support, including meeting coordination and personnel administration.

Requirements

• Diploma or equivalent qualification in Project Management, Engineering Administration, or a related field.
• 8-12 years of experience in technical or engineering document control within an industrial environment.
• Minimum 5 years of experience managing engineering document management systems and procedures.
• Strong knowledge of EDMS, SAP, Oracle, or similar document management platforms.
• Excellent organizational, communication, and stakeholder coordination skills.
• Ability to manage large volumes of documentation while meeting strict deadlines.