Document Controller

Furniture Industries LLC; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Furniture Industries LLC in Dubai is seeking a Document Controller to manage and maintain project, maintenance, and departmental documents across three entities. You will ensure version control, filing, and retrieval in line with company procedures.

Responsibilities include creating PRs for tools/materials, following up PO processing with procurement, coordinating with suppliers for readiness and delivery, and supporting audits by keeping documentation up to date.

Qualifications

• Experience managing maintenance documentation, equipment records, work orders, and technical documentation.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, and PowerPoint).
• Strong organizational, communication, documentation, and coordination skills.
• Familiarity with document management systems (DMS) is preferred.
• Basic proficiency in AutoCAD will be an added advantage.

Responsibilities

• Manage, control, organize, and maintain all project, maintenance, and departmental documents across the three entities.
• Maintain and update maintenance-related documentation, including preventive maintenance records, service reports, asset registers, technical manuals, and equipment documentation.
• Ensure proper document version control, filing, tracking, and retrieval in accordance with company procedures.
• Create Purchase Requisitions (PRs) for tools and materials requested by the Production and Maintenance teams.
• Follow up on Purchase Order (PO) processing with the Procurement team.
• Coordinate with suppliers to track material readiness and delivery schedules.
• Follow up on Goods Receipt Notes (GRNs) with the Stores team and maintain related records.
• Support audits and inspections by ensuring maintenance and operational documentation is up to date and readily available.

Skills

Document control

Organizational skills

Coordination

Communication

Tools

Microsoft Office

DMS

AutoCAD (basic)

Job description

• Manage, control, organize, and maintain all project, maintenance, and departmental documents across the three entities.

• Maintain and update maintenance-related documentation, including preventive maintenance records, service reports, asset registers, technical manuals, and equipment documentation.

• Ensure proper document version control, filing, tracking, and retrieval in accordance with company procedures.

• Create Purchase Requisitions (PRs) for tools and materials requested by the Production and Maintenance teams.

• Follow up on Purchase Order (PO) processing with the Procurement team.

• Coordinate with suppliers to track material readiness and delivery schedules.

• Follow up on Goods Receipt Notes (GRNs) with the Stores team and maintain related records.

• Support audits and inspections by ensuring maintenance and operational documentation is up to date and readily available.

Desired Candidate Profile

• 1-5 years of experience as a Document Controller, preferably supporting maintenance, manufacturing, engineering, or facilities operations.

• Experience in managing maintenance documentation, equipment records, work orders, and technical documentation.

• Proficiency in Microsoft Office applications (Excel, Word, Outlook, and PowerPoint).

• Strong organizational, communication, documentation, and coordination skills.

• Familiarity with document management systems (DMS) is preferred.

• Basic proficiency in AutoCAD will be an added advantage.