Document Controller

Harvard Contracting LLC; Dubai; On-site; AED 90,000 - 150,000; Full time

Job summary

Harvard Contracting LLC in Dubai seeks a detail‑oriented Document Controller to manage the full lifecycle of project documents. You will coordinate with project teams to ensure timely submissions and maintain a centralized system for easy retrieval and tracking.

Responsibilities include conducting regular audits for QA compliance, developing control procedures, and providing training to ensure adherence to standards. Fluency in English is required; PMP/ISO certifications are valued.

Qualifications

• Bachelor's degree in a relevant field is preferred.
• Minimum 3 years of document control experience in construction or engineering.
• Certifications in Document Control or Project Management (PMP, ISO) are highly regarded.
• Fluency in English; additional languages are a plus in multinational environments.

Responsibilities

• Manage the document lifecycle from creation to storage in compliance with standards.
• Coordinate with project teams to ensure timely submission of required documentation.
• Implement and maintain a centralized document management system for easy retrieval and tracking.
• Conduct regular audits to ensure QA compliance and identify improvement areas.
• Develop and maintain document control procedures and training for team members.
• Prepare reports and documentation for audits, ensuring records are available for review.
• Facilitate effective communication among stakeholders with timely status updates on documents.

Skills

Documentation management

Attention to detail

Communication

Education

Bachelor's degree in Business Administration, Information Management, or Engineering

Tools

Document management system

Job description

• Manage the document lifecycle, ensuring all documents are accurately created, reviewed, and stored in compliance with company and regulatory standards.
• Coordinate with project teams to ensure timely submission of all required documentation, minimizing delays in project timelines.
• Implement and maintain a centralized document management system to facilitate easy retrieval and tracking of documents.
• Conduct regular audits of documents to ensure compliance with quality assurance protocols and identify areas for improvement.
• Develop and maintain document control procedures and guidelines, ensuring all team members are trained and adhere to these standards.
• Assist in the preparation of reports and documentation for audits, ensuring all necessary records are available for review.
• Facilitate effective communication between project stakeholders by providing timely updates on document status and revisions.
• Create and manage templates for various types of documents to ensure consistency and adherence to branding guidelines.
• Monitor and track document revisions and versions to maintain integrity and accuracy throughout the project lifecycle.
• Support continuous improvement initiatives by providing insights based on document control processes and identifying opportunities for streamlining operations.

Desired Candidate Profile

• Bachelor's degree in a relevant field such as Business Administration, Information Management, or Engineering is preferred.
• A minimum of 3 years of experience in document control within the construction or engineering industry is essential.
• Certifications in Document Control or Project Management (e.g., PMP, ISO are highly regarded.
• Fluency in English is required; knowledge of additional languages is a plus, especially in multinational environments.