Document Controller & Admin Support

KBR, Inc.; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A global engineering firm seeks a Document Controller & Admin Support in Abu Dhabi. The candidate will oversee document control activities and provide administrative support, ensuring timely processing and distribution of documents. Ideal candidates will have over 5 years of experience in document control, particularly within EPC projects, and a relevant degree. The role requires proficiency in managing electronic systems like ShareCat and strong organizational skills to succeed in a dynamic environment.

Qualifications

• 5+ years of experience in document control, with 3 years in EPC projects.
• Preferable degree level in a technical or administrative discipline.
• Understanding of business needs and processes.

Responsibilities

• Oversee document control activities and ensure timely processing.
• Manage electronic distribution of documents through EDMS.
• Expedite turnaround of comments during document reviews.
• Support various administrative tasks for the project team.

Skills

Document control

Electronic Document Management Systems (EDMS)

Organizational skills

Attention to detail

Communication skills

Education

Degree in technical or administrative discipline

Tools

ShareCat

Job description

Document Controller & Admin Support

Basic Functions

Reporting to the Information Manager within the project Information Management team, the Document Controller & Admin Support position is responsible for the oversight of document control activities within the Document Management Group (DMG). This role is expected to be hands‑on and proactive in daily operations, ensuring integrity, accuracy, and timely processing of project documentation.

Key duties include supervising electronic receipt and distribution of documents, managing Electronic Document Management Systems (EDMS) such as ShareCat, expediting comment turnaround during document reviews, returning marked‑up documents within agreed timeframes, managing document distribution matrices, and facilitating communication between global operating centers and subcontract organisations.

• In addition to these core responsibilities, approximately 25% of the role is dedicated to providing comprehensive administrative support. This encompasses tasks such as organizing meetings, preparing and distributing agendas and minutes, maintaining records and filing systems, coordinating travel arrangements, managing correspondence, and supporting the wider project team with various administrative tasks as required. The role demands strong organizational skills, keen attention to detail, and the ability to manage competing priorities in a dynamic project environment.

Principal Accountabilities

• Electronic receipt of documents from multiple global operating centres and managing EDMS (ShareCat) distribution.
• Distributing documents to subcontract organisations electronically using EDMS.
• Expediting turnaround of comments within the project organisation(s), collation of comments and return of marked‑up documents within agreed timeframes as part of the document review process.
• Location and retrieval of documents as requested by project personnel.
• Adherence to Information Management control documentation and procedures.
• EDMS and DMG procedural training and support to both internal and external project participants.
• Manage EDMS Document Distribution Matrices (DDM).
• Support the functional disciplines work processes.
• Administrative duties.

Technical And Academic Requirements

• Preferable degree level in a technical or administrative discipline or equivalent.
• At least five years’ experience with document control of which at least 3 years should be direct experience in EPC projects.
• Will have a clear understanding of business needs, conditions and processes.

Language

• English (essential)
• Arabic (Ideal)

R2117167