Document Controller

EHIF; Remote; AED 60,000 - 120,000; Full time

Job summary

A leading engineering consultancy is seeking a Document Controller for a short-term role in Basra, Iraq. This position entails managing project documentation, ensuring compliance with standards, and supporting team members with document management systems. The ideal candidate possesses strong organizational skills, excellent communication abilities, and the capacity to work under pressure. Additional benefits include medical insurance, professional development opportunities, and a competitive salary with regular reviews.

Benefits

Medical insurance providing inpatient and outpatient care

Competitive salary with regular reviews

Commitment to continued professional development

Long service award

Qualifications

• Experience with electronic document management systems is required.
• Ability to manage documentation efficiently and accurately.
• Capable of producing reports for project management review.

Responsibilities

• Register and transmit internal, vendor and client documentation.
• Check documentation for compliance with standards.
• Archive project and corporate records accurately.
• Maintain filing systems for project documentation.

Skills

Knowledge of MS Office

Knowledge of SharePoint/Documentum/ProjectWise

Knowledge of Adobe

Strong written and verbal communication skills

Organisational skills

Effective communication and interpersonal skills

Ability to work in a high-pressure environment

Attention to detail

Job description

Overview

Wood is recruiting for a Document Controller – Short Term – 6 months to join our team in Basra, Iraq on a rotational basis (6 weeks on, 2 weeks off for expats / 14 days on/off for Iraq nationals). Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people.

Responsibilities

• Register and transmit internal, vendor and client documentation for the project.
• Check documentation to ensure that formats comply with company and client standards.
• Archive project and corporate records, identifying, indexing, transferring, storing, protecting, retrieving, retaining and disposing of the records.
• Ensure all project documentation is imported into the document management system and filed accordingly.
• Transmit all documentation to the client as per client requirements and in an expedient manner.
• Assist personnel with document management system queries.
• Perform quality checks of all documentation prior to issuing/transmitting to client.
• Handle requests for new document numbers/hard copy documentation.
• Scan, print and copy project documentation.
• Process and record all technical documentation accurately according to agreed procedures.
• Maintain hard copy and electronic record files to comply with QA requirements.
• Run document control reports as available.
• Ensure document management procedures satisfy project, client and regulatory requirements.
• Handle all aspects of project documentation using EDMS practices.
• Monitor progress of in‑house and client reviews of technical data.
• Contribute to compilation of final project dossiers, built portfolios and archiving.
• Establish a systematic and comprehensive project filing system.
• Produce exception reports, overdue comment reports and any other reports for project management review.

Qualifications

• Knowledge of MS Office.
• Knowledge of SharePoint/Documentum/ProjectWise or similar electronic document management system.
• Knowledge of Adobe.
• Strong written and verbal communication skills.
• Skills in word processing, spreadsheets, database applications and electronic data management systems.
• Excellent organisational skills and a logical and ordered approach.
• Effective communication and interpersonal skills.
• Strong team player.
• Ability to work in a high‑pressure environment, paying strict attention to detail and ensuring output accuracy.

Benefits

• Meaningful and interesting projects delivered to high‑profile clients in Iraq.
• Commitment to diversity and inclusion.
• Competitive salary with regular reviews.
• Commitment to continued professional development.
• Global connections with experts worldwide.
• Medical insurance providing inpatient and outpatient care.
• Group life and personal accident insurance.
• The Employee Share Plan.
• Long service award recognising commitment and loyalty.