Document Controller

KEO International; Dubai; On-site; AED 70,000 - 110,000; Full time

Job summary

KEO International in Dubai, UAE, seeks an experienced Document Controller to manage, track and distribute project documents, ensure version control, and maintain PMI-compliant workflows to provide engineers and managers timely access to information.

The successful candidate will hold a Diploma or Bachelor's degree and at least seven years' experience in document control on infrastructure projects, with hands-on skills in Aconex, SharePoint and EDMS, plus proficient Excel/Word and strong

Qualifications

• 7 years of work experience as a Document Controller on infrastructure or civil engineering projects.
• Diploma or Bachelor's degree in a related field.
• Experience with document management systems such as Aconex, SharePoint or EDMS.

Responsibilities

• Manage and maintain the project document control system in accordance with PMI procedures and client requirements.
• Receive, register, distribute, track, and archive all incoming and outgoing project documentation.
• Ensure proper document numbering, revision control, status updates, and document workflows.
• Maintain document registers for drawings, reports, correspondence, RFIs, technical submittals, and project deliverables.
• Prepare and issue transmittals and ensure timely distribution of project documents to relevant stakeholders.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives regarding document submissions and approvals.
• Monitor document review cycles and follow up on pending approvals and overdue responses.
• Ensure that only the latest approved revisions are available for project use.
• Support project audits and maintain compliance with quality management procedures.
• Assist in the preparation of project close-out documentation and final handover packages.
• Generate periodic document control reports and maintain accurate project records

Skills

Document control

Aconex

SharePoint

EDMS

Excel

Word

Communication

Coordination

Attention to detail

Education

Diploma or Bachelor's degree in Business Administration, Engineering, Information Management, or related field

Tools

Aconex

SharePoint

EDMS

Job description

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2025 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Responsibilities

Our newest opportunity is for a talented Document Controller to join our team in Dubai, UAE.

This position is responsible for managing, tracking, and distributing all project documents, drawings, and correspondence while maintaining document control systems to ensure accuracy, version control, compliance with client and authority requirements, and timely access to updated information for engineers and project managers.

We envisage success in this role to include;

• Manage and maintain the project document control system in accordance with PMI procedures and client requirements.
• Receive, register, distribute, track, and archive all incoming and outgoing project documentation.
• Ensure proper document numbering, revision control, status updates, and document workflows.
• Maintain document registers for drawings, reports, correspondence, RFIs, technical submittals, and project deliverables.
• Prepare and issue transmittals and ensure timely distribution of project documents to relevant stakeholders.
• Coordinate with project managers, engineers, consultants, contractors, and client representatives regarding document submissions and approvals.
• Monitor document review cycles and follow up on pending approvals and overdue responses.
• Ensure that only the latest approved revisions are available for project use.
• Support project audits and maintain compliance with quality management procedures.
• Assist in the preparation of project close-out documentation and final handover packages.
• Generate periodic document control reports and maintain accurate project records

Qualifications

To be successful in this dynamic opportunity, we envision that your career journey to date will include 7 years work experience partnered with a Diploma or Bachelordegree.

• Diploma or Bachelor's degree in Business Administration, Engineering, Information Management, or a related field.
• Minimum 5 years of experience as a Document Controller on infrastructure, transportation, ports, utilities, marine, or civil engineering projects.
• Previous experience working for a consultancy, engineering consultant, or project management consultant (PMC) is preferred.
• Strong experience with document management systems such as Aconex, SharePoint, EDMS, or similar platforms.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Excellent organizational skills with strong attention to detail.
• Strong communication and coordination skills.
• Experience on Abu Dhabi government or port-related projects.
• Familiarity with document control processes within PMC/consultancy environments.
• Knowledge of ISO quality management and document control standards.