Document Controller

KEO International; Abu Dhabi; On-site; AED 78,000 - 123,000; Full time

Benefits offered by this job

Hybrid working arrangements

Study assistance sponsorship

Employee referral rewards

Job summary

KEO International is seeking a skilled Document Controller in Abu Dhabi on a secondment basis to support client projects. You will handle receiving, registering, issuing, and filing project documents according to established procedures, ensuring accurate records and smooth information flow between internal teams, consultants, and authorities.

The ideal candidate has 5 years of document control experience within an engineering consultancy, with EDMS proficiency (Aconex/SharePoint) and MS Office

Qualifications

• Bachelor degree in Engineering, Business Administration, or related field.
• 5 years of work experience in document control.
• Experience in engineering consultancy environments, preferably civil infrastructure.
• Proficiency with EDMS platforms such as Aconex or SharePoint and MS Office.

Responsibilities

• Receive, register, and log incoming and outgoing documents.
• Issue documents to relevant parties and maintain distribution records.
• Organize digital and physical filing systems; support numbering and version control.
• Track document review cycles and submissions; assist in audits and archives.
• Coordinate with internal teams, consultants, and authorities on document submissions.

Skills

Document control

Civil construction

EDMS

MS Office

Organizational skills

Education

Bachelor degree in Engineering, Business Administration, or related field

Tools

Aconex

SharePoint

Job description

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Responsibilities

Our newest opportunity is for a talented Document Controller to join our team on a secondment basis, supporting our client based in Abu Dhabi, UAE.

The focus of this role is to provide document control and administrative support across Client projects. The role is responsible for receiving, registering, issuing, and filing project documentation in accordance with established procedures. The Document Controller supports accurate record keeping, document tracking, and efficient information flow between internal teams, consultants, and authorities.

We envisage success in this role to include;

• Receiving, registering, and logging incoming and outgoing documents.
• Issuing documents to relevant parties and maintaining distribution records.
• Organizing and maintaining digital and physical filing systems.
• Supporting document numbering and version control activities.
• Tracking document review cycles and following up on outstanding actions.
• Assisting in preparing document registers and submission logs.
• Checking basic document completeness and formatting compliance.
• Supporting authority submissions through document compilation.
• Maintaining confidentiality and secure handling of documents.
• Assisting with audits and file retrieval tasks.
• Following document retention and archiving procedures.
• Coordinating with internal teams on document submissions.
• Supporting consultants in following document procedures.
• Escalating issues to the Senior Document Controller when required.

Qualifications

To be successful in this dynamic opportunity, we envision that your career journey to date will include 5 years work experience partnered with a Bachelor degree in Engineering, Business Administration, or a related field

Other requirements:

• Must have experience in document control within an engineering consultancy environment, specifically supporting civil construction projects. (Experience on large-scale infrastructure projects is highly preferred).
• Strong working knowledge of document control systems (e.g., Aconex, SharePoint, or similar EDMS platforms).
• Familiarity with industry standards and best practices in document management.
• Excellent organizational and communication skills.
• High attention to detail with the ability to manage large volumes of documentation.
• Proficiency in Microsoft Office Suite.
• Consideration will be given only to candidates currently located in the UAE who are available for in-person interviews.

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.

We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.