Document Controller - Project Documentation

AECOM Middle East Ltd; Abu Dhabi Emirate; On-site; AED 78,000 - 134,000; Full time

Benefits offered by this job

Major project exposure

EDMS training and development

Competitive compensation

Job summary

A Document Controller is sought to manage the structured flow of technical and administrative documents across project teams, contractors, clients, and stakeholders in Abu Dhabi. You will ensure drawings, reports, contracts, manuals, and correspondence remain current, correctly classified, securely stored, and accessible to authorized users as needed.

Responsibilities include maintaining document registers, reviewing documents for errors, controlling revisions, and supporting governance, QA, and

Qualifications

• Bachelor's degree in a related field and at least 5 years of document control or records management experience.
• Strong knowledge of EDMS and practical proficiency in MS Office and MS Excel.
• Ability to manage multiple document streams, maintain revision histories, and ensure secure, organized filing.

Responsibilities

• Prepare, register, classify, and store project documents in physical and electronic formats.
• Maintain accurate document registers and ensure efficient retrieval across the project lifecycle.
• Review technical documents, contracts, and records to identify errors before distribution.
• Manage document circulation among internal teams, consultants, contractors, clients, and external stakeholders.
• Ensure only current revisions are available to project personnel.
• Maintain structured filing systems for drawings, reports, and manuals.

Skills

Document control

Electronic Document Management Systems

EDMS

Project documentation

Document registers

Revision control

Document distribution

MS Office

MS Excel

Data tracking

Education

Bachelor's Degree in Project Management, Business Administration, or related discipline

Tools

EDMS software

MS Office Suite

Job description

Document Controller - Project Documentation

Location: Abu Dhabi Emirate, United Arab Emirates

Job Details

• Country: United Arab Emirates
• City: Abu Dhabi Emirate
• Industry: Construction
• Function: Filing-Records Management
• Salary: 7000-12000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.
• Gender: Any
• Nationality: Any
• Job Type: Full-time

The Document Controller will manage the structured flow of technical and administrative documentation across project teams, contractors, clients, and other stakeholders. The role ensures that drawings, reports, contracts, manuals, correspondence, procedures, and project records remain current, properly classified, securely stored, and available to authorized users when required. Reliable document control directly supports project governance, quality assurance, audit readiness, decision-making, and efficient coordination. By maintaining disciplined records and accurate revision histories, the position helps reduce documentation errors, prevent the use of outdated information, and strengthen overall project delivery.

Key Responsibilities

• Prepare, copy, scan, register, classify, and store project documents in physical and electronic formats.
• Maintain accurate document registers and ensure files are organized for efficient retrieval throughout the project lifecycle.
• Review technical documents, contracts, project records, and administrative files to identify errors or inconsistencies before distribution.
• Manage document circulation between internal departments, consultants, contractors, clients, and external stakeholders.
• Ensure only approved and current document revisions are available to project personnel.
• Maintain structured filing systems for drawings, reports, correspondence, contracts, manuals, procedures, and supporting records.
• Operate Electronic Document Management Systems and document control platforms to track submissions, approvals, revisions, and distribution.
• Create and maintain standardized document templates, naming conventions, and filing structures.
• Retrieve requested project records promptly for employees, management, clients, and authorized business partners.
• Review technical manuals, workflows, procedures, and related documentation and update controlled copies when revisions are approved.
• Maintain confidentiality of commercially sensitive information, agreements, proprietary data, and restricted project documentation.
• Prepare periodic and ad-hoc reports covering document status, outstanding submissions, revisions, approvals, and compliance requirements.
• Monitor document workflows and identify overdue reviews or incomplete records requiring follow-up.
• Support engineering and project teams in resolving documentation issues that could affect project progress.
• Maintain clear audit trails and revision histories for controlled project information.
• Use MS Excel and other MS Office applications to manage registers, reporting data, trackers, and supporting documentation.
• Coordinate with multiple departments to ensure documentation processes remain consistent with project requirements and organizational procedures.

Ideal Profile

Ideal Profile Candidates should hold a Bachelor 's Degree in Project Management, Business Administration, or a related discipline and bring at least 5 years of professional experience as a Document Controller or in a closely related records management position. Previous experience within engineering, environmental, construction, infrastructure, or other project-based sectors is important. Candidates should understand document control workflows, revision management, technical document distribution, filing structures, approval processes, and record traceability. Strong knowledge of Electronic Document Management Systems is required, together with practical proficiency in MS Office and MS Excel. Advanced English skills, including accurate spelling, grammar, and written communication, are important because the role involves frequent handling of formal project documentation. The successful candidate will be highly organized, comfortable managing multiple document streams simultaneously, and capable of identifying errors before they affect project operations. Strong interpersonal skills, responsiveness, discretion, and the ability to work effectively under deadline pressure will support success in this position.

Skills Set

• Document control
• Electronic Document Management Systems
• EDMS
• Project documentation
• Document registers
• Technical document management
• Records management
• Revision control
• Document distribution
• Document tracking
• Filing systems
• Digital archiving
• Physical records management
• Technical documentation
• Contract documentation
• Document templates
• Workflow documentation
• Compliance records
• Audit trails
• Confidential records management
• MS Office
• MS Excel
• Data tracking
• Document status reporting
• Project correspondence
• Engineering documentation
• Construction documentation
• File retrieval
• Quality documentation
• Stakeholder coordination

Why Join Us

This position provides the opportunity to support major building, infrastructure, and multidisciplinary projects where accurate information management is essential to successful delivery. As construction and engineering programmes become increasingly digital and documentation-intensive, experienced document control professionals remain central to project governance, coordination, compliance, and operational efficiency. AECOM offers exposure to structured project systems, international engineering practices, multidisciplinary teams, and complex documentation environments. The role provides a strong platform for developing deeper capability in EDMS administration, information governance, project controls, and document management while supporting high-profile projects across Abu Dhabi Emirate.

About the Company

AECOM is a global infrastructure consulting and professional services organization providing planning, design, engineering, project management, and construction management services. Its multidisciplinary teams support buildings, transportation, water, energy, and environmental projects, helping clients manage complex developments through reliable technical expertise and coordinated project delivery.