Document Control Manager

KEO International; Abu Dhabi; On-site; AED 320,000 - 520,000; Full time

Job summary

KEO International is seeking a talented Document Control Manager to join our Abu Dhabi team, supporting a prestigious waterfront residential development. The role focuses on managing document control processes across the project lifecycle, ensuring accurate, efficient and compliant documentation, submissions, approvals and records.

You will work closely with project management, design consultants, contractors and client representatives to oversee document management systems, reporting

Qualifications

• Proven experience as a Document Control Manager on major construction projects.
• Strong consultancy, PMC or supervision consultant experience preferred.
• Experience working on luxury residential, waterfront, hospitality, mixed-use or large-scale developments.
• Advanced knowledge of document management systems, particularly Aconex.

Responsibilities

• Manage document control activities across the full project lifecycle in line with procedures and client requirements.
• Oversee document management systems, reporting requirements and information workflows to support delivery.
• Coordinate submission, review and approval of design documents, shop drawings and technical submissions.
• Lead and support document control teams; coordinate with project controls, engineering and construction teams to improve information flow.

Skills

Document control

Project information management

Team management

Education

Bachelor's degree in Engineering

Tools

Aconex

Job description

Overview

KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.

As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.

We invite you to join us. Why?

When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.

Responsibilities

Our newest opportunity is for a talented Document Control Manager to join our multidisciplinary team in Abu Dhabi, supporting the delivery of a prestigious waterfront residential development comprising luxury villas and premium residential communities.

The successful candidate will be responsible for managing document control processes across the project lifecycle, ensuring accurate, efficient and compliant management of project documentation, submissions, approvals, correspondence and records.

Working closely with project management teams, design consultants, contractors, specialist subcontractors and client representatives, the Document Control Manager will oversee document management systems, reporting requirements and information workflows to support successful project delivery from design validation through construction and handover.

The ideal candidate will have extensive experience managing document control functions on major construction projects, preferably within a consultancy, PMC or supervision environment.

We envisage success in this role to include;

• Document Control Management

  • Managing and oversee all project document control activities in accordance with project procedures and client requirements.
  • Establishing and maintain document control systems, processes and workflows.
  • Ensuring all project documentation is accurately registered, tracked, distributed and archived.
  • Managing incoming and outgoing correspondence, drawings, technical submissions, RFIs, reports and approvals.
  • Maintaining document registers, trackers and reporting dashboards.
  • Ensuring timely distribution of approved documents to relevant project stakeholders.
  • Monitoring document status, review cycles, approvals and outstanding actions.

• Project Information Management

  • Managing project documentation through digital platforms including Aconex or similar document management systems.
  • Ensuring compliance with document naming conventions, revision control and approval processes.
  • Maintaining accurate records of design submissions, construction documentation, technical queries and project correspondence.
  • Supporting document audits and ensure information is readily accessible when required.
  • Managing document workflows between client, consultant, contractor and specialist teams.

• Design & Construction Documentation

  • Coordinating the submission, review and approval process for design documents, shop drawings, material submissions and technical documentation.
  • Tracking consultant and contractor submissions against project schedules.
  • Monitoring outstanding comments, approvals and resubmissions.
  • Supporting design validation activities by maintaining accurate records of review comments and responses.
  • Managing construction documentation including inspection records, reports, testing documentation, handover records and as-built submissions.

• Reporting & Team Management

  • Preparing document control reports, dashboards and status updates for project leadership.
  • Monitoring team performance and ensure compliance with project document control procedures.
  • Leading and support document control teams where required.
  • Coordinating with project controls, engineering and construction teams to improve information flow.
  • Implementing best practices to improve document management efficiency and project communication

Qualifications

To be successful in this dynamic opportunity, we envision that your career journey to date will include 12 years work experience partnered with a Bachelor degree in Engineering, Business Administration, or a related field

Other requirements:

• Proven experience as a Document Control Manager on major construction projects.
• Strong consultancy, PMC or supervision consultant experience preferred.
• Experience working on luxury residential, waterfront, hospitality, mixed-use or large-scale developments.
• Advanced knowledge of document management systems, particularly Aconex.

KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.