Document Controller - Design Office

Egis; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Egis in Dubai seeks a highly organized Document Controller to manage and maintain all project documentation, ensuring adherence to company standards.

Responsibilities include establishing a robust document control system, logging and distributing documents, maintaining registers, audits, and training teams on EDMS such as Aconex. Experience with fast-paced environments and a detail-oriented approach is essential to support complex engineering projects.

Qualifications

• Bachelor's degree in business/ information management or related field.
• 10 years of experience in document control or similar role.
• Proficiency with EDMS systems (Aconex) and MS Office.
• Knowledge of document control processes and standards.
• Excellent organizational and time-management skills.
• Strong communication and interpersonal abilities.
• Ability to work independently and in a team.
• Fluency in English; Arabic language a plus.

Responsibilities

• Establish and maintain a comprehensive document control system for all project documents.
• Receive, log, and distribute incoming and outgoing documents promptly.
• Ensure documents are filed, stored, and retrievable.
• Maintain document registers, databases, and archives.
• Implement and monitor document control procedures and workflows.
• Assist in preparation and distribution of reports and materials.
• Collaborate with project teams to ensure version control and revisions.
• Conduct regular audits for compliance with procedures.
• Train and support team members on document control processes.
• Assist with implementation and maintenance of electronic document management systems.

Skills

Fluent English

Strong organization

Time management

Communication skills

Team work

Independent work

Education

Bachelor's Degree in Business Administration, Information Management, or related field

Tools

Aconex

Microsoft Office

Job description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis’ long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a highly organized and efficient Document Controller to join our team in Dubai, United Arab Emirates. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.

• Establish and maintain a comprehensive document control system for all project-related documents
• Receive, log, and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed, stored, and easily retrievable
• Maintain and update document registers, databases, and archives
• Implement and monitor document control procedures and workflows
• Assist in the preparation and distribution of reports, presentations, and other project-related materials
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems

Qualifications

• Bachelor's Degree in Business Administration, Information Management, or related field
• 10 years of experience in document control or similar role, preferably in construction, engineering, or related industries
• Proficiency in using EDMS system (Aconex) document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, best practices, and industry standards
• Excellent organizational and time management skills with a keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Knowledge of relevant industry regulations and standards
• Ability to work independently and as part of a team
• Fluency in English; knowledge of Arabic is a plus