Administrator إماراتيين (خلاصة القيد)

Jobs at Dubai; Al Ain; Hybrid; AED 60,000 - 90,000; Full time

Job summary

AECOM in Al Ain seeks an Administrative Assistant to support the Construction Services Division. You will manage documents, coordinate schedules, and liaise with clients, vendors and the project team in a fast-paced environment.

The ideal candidate has a bachelor’s degree (or diploma) with at least two years of admin experience, strong MS Office skills, and excellent communication. UAE national inclusion is part of Emiratisation efforts.

Qualifications

• Bachelor’s Degree or Diploma required (High School Certificate with work experience accepted).
• Minimum of 2 years administrative experience, preferably in construction/engineering.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organization and multitasking abilities.
• Attention to detail and ability to work independently and in a team.

Responsibilities

• Document Management: Prepare, process, and maintain construction-related documents, including bid proposals, contracts, and project reports.
• Scheduling: Coordinate meetings, site visits, and project timelines; maintain calendars for project managers.
• Communication: Liaise between construction team, clients, subcontractors and vendors; handle calls and emails.
• Record Keeping: Maintain records of project progress, budgets, and expenditures; keep docs up-to-date.
• Office Support: Manage office supplies, arrange travel and accommodations, assist with general duties.
• Project Assistance: Support managers with presentations, milestones tracking, and policy compliance.
• Meeting Coordination: Organize meetings, take minutes, distribute notes and follow up on actions.
• Quality Control: Ensure documentation meets company standards and client requirements.

Skills

MS Office

Communication

Organization

Multitasking

Education

Bachelor’s Degree

Diploma / High School with experience

Tools

Microsoft Office

Job description

Administrator إماراتيين (خلاصة القيد)

Company Description

Work with Us. Change the World.

At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We're one global team driven by our common purpose to deliver a better world. Join us.

Job Description

The Administrative Assistant will provide comprehensive administrative support to the Construction Services Division in Al Ain. This role involves managing documentation, coordinating schedules, and facilitating communication between team members and clients. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

Key Responsibilities:

• Document Management: Prepare, process, and maintain construction-related documents, including bid proposals, contracts, and project reports.
• Scheduling: Coordinate meetings, site visits, and project timelines. Maintain calendars for project managers and other team members.
• Communication: Serve as a liaison between the construction team, clients, subcontractors, and vendors. Handle phone calls, emails, and other correspondence.
• Record Keeping: Maintain accurate records of project progress, budgets, and expenditures. Ensure all documentation is up-to-date and easily accessible.
• Office Support: Order and manage office supplies, arrange travel and accommodations for team members, and assist with general office duties as needed.
• Project Assistance: Support project managers with tasks such as preparing presentations, tracking project milestones, and ensuring compliance with company policies and procedures.
• Meeting Coordination: Organize and take minutes for project meetings. Distribute meeting notes and follow up on action items.
• Quality Control: Assist in ensuring that all project documentation meets company standards and client requirements.

Qualifications

• Bachelor’s Degree or Diploma required (High School Certificate to be considered with relevant work experience); additional qualifications in office administration or a related field are preferred.
• Minimum of 2years of administrative experience, preferably in the construction or engineering industry.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Eligibility: As part of AECOM’s commitment to Emiratisation and in compliance with UAE labor law, only UAE Nationals with a family book will be considered for this role.

Additional Information

About AECOM

AECOM is the world's trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle - from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options.Whether you're working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation, benefits and well-being programs to meet the diverse needs of our employees and their families. We're the world's trusted global infrastructure firm, and we're in this together - your growth and success are ours too.

Join us, and you'll get all the benefits of being a part of a global, publicly traded firm - access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person's potential, and we'll help you reach yours.

All your information will be kept confidential according to EEO guidelines.