Project Administration Specialist

AECOM; Dubai; On-site; AED 60,000 - 96,000; Full time

Job summary

AECOM is seeking a proactive Administrative Assistant in Dubai to support project managers and executives with day-to-day tasks, document preparation, and meeting coordination.

The role requires strong organizational and communication skills, proficiency in MS Office, and a commitment to confidentiality in a fast-paced environment. Join a global infrastructure leader delivering impactful projects.

Qualifications

• Diploma in Business Administration, Office Management, or related field preferred.
• Minimum of 2 years of administrative experience.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Assist in day-to-day administrative tasks.
• Prepare and edit documents, presentations, and reports.
• Provide administrative support to managers including scheduling meetings and travel arrangements.
• Maintain organized physical and digital filing systems.
• Schedule and organize project-related meetings.
• Implement and maintain document control procedures.
• Collaborate with project managers on administrative tasks.
• Compile and organize project documentation such as contracts and drawings.
• Assist in data entry related to project milestones.
• Generate basic reports to support project managers.

Skills

Organizational skills

Multitasking

Communication skills

Confidentiality

Proactive attitude

Education

Diploma in Business Administration/Office Management

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

AECOM is seeking a proactive Administrative Assistant in Dubai to support project managers and executives with day-to-day tasks, document preparation, and meeting coordination.

The role requires strong organizational and communication skills, proficiency in MS Office, and a commitment to confidentiality in a fast-paced environment. Join a global infrastructure leader delivering impactful projects.