Administrative Assistant - Office Support (Abu Dhabi)

AECOM Middle East Ltd; Abu Dhabi; On-site; AED 56,000 - 78,000; Full time

Job summary

AECOM in Abu Dhabi seeks an Administrative Assistant - Office Support to join its Fursa Program. The role focuses on office coordination, executive support, and daily administrative operations within a global engineering consultancy.

You will handle calendars, prepare reports, maintain filing systems, coordinate travel, and support teams across corporate and project operations while upholding confidentiality and professional communication standards. On-site in Abu Dhabi, UAE.

Qualifications

• UAE National with a valid family book, as required for this Fursa Program opportunity.
• Interest in building a long-term administrative career within a global engineering and infrastructure company.
• Good communication skills to manage calls, emails, and workplace correspondence professionally.
• Comfortable using basic office tools for documentation, filing, reporting, scheduling, and data entry.
• Organized, reliable, and able to manage multiple administrative tasks during a busy working day.
• Positive attitude, willingness to learn, and confidence to support managers, teams, and visitors.
• Previous internship, office support, customer service, or administration exposure will be helpful but is not mandatory.
• Ability to work on-site in Abu Dhabi.

Responsibilities

• Manage calendars, appointments, internal meetings, and travel coordination for executives, managers, or project teams.
• Handle phone calls, emails, correspondence, and routine communication as a professional first point of contact.
• Prepare reports, memos, presentations, meeting notes, and other administrative documents with accuracy.
• Maintain organized filing systems, records, office documents, and digital administrative information.
• Support day-to-day office operations by coordinating supplies, office equipment, and workplace requirements.
• Assist with data entry, research, follow-ups, and general support tasks needed by the business team.
• Coordinate with internal departments to ensure administrative requests are handled smoothly and on time.
• Help maintain a professional, organized, and efficient office environment for staff and visitors.
• Follow company procedures, confidentiality standards, and internal communication guidelines.
• Support the wider administration team with flexible tasks linked to business and project operations.

Skills

Office administration

Calendar management

Meeting coordination

Travel coordination

Email communication

Report preparation

Filing and records management

Data entry

Team support

Professional communication

Tools

Microsoft Office

Job description

AECOM in Abu Dhabi seeks an Administrative Assistant - Office Support to join its Fursa Program. The role focuses on office coordination, executive support, and daily administrative operations within a global engineering consultancy.

You will handle calendars, prepare reports, maintain filing systems, coordinate travel, and support teams across corporate and project operations while upholding confidentiality and professional communication standards. On-site in Abu Dhabi, UAE.