Administrative Assistant - Building Engineering

AECOM Corporation; Dubai; Hybrid; AED 39,000 - 78,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage.

Life insurance, disability benefits.

Paid time off and leave arrangements.

Voluntary benefits and employee assist

Job summary

AECOM is seeking an organized Administrative Assistant to support the Building Engineering team in Dubai, United Arab Emirates. This entry-level role focuses on day-to-day office tasks, document preparation, meeting coordination, and travel arrangements, with hybrid work arrangements.

The position targets UAE Nationals holding a family book under Emiratisation; NAFIS eligibility is available and onboarding will occur in person at a local AECOM office as part of the standard recruitment process.

Qualifications

• Must be a UAE National holding a family book.
• Excellent written and verbal communication skills in English.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to manage several administrative tasks and prioritize competing work requirements.
• Effective interpersonal skills when communicating with colleagues, management, stakeholders, and clients.
• Ability to follow established procedures and work effectively under direct supervision.

Responsibilities

• Provide administrative assistance to one or more managers within an assigned department, office, or business unit.
• Prepare, review, and proofread correspondence, forms, spreadsheets, reports, and other business documents.
• Organize meetings, coordinate appointments, and maintain schedules to support daily business activities.
• Arrange business travel and assist with related administrative requirements.
• Monitor office supply inventories and coordinate replenishment when necessary.
• Support routine office administration in accordance with established company procedures and departmental requirements.

Skills

English communication

Organization

Task management

Interpersonal skills

Procedural compliance

Tools

Microsoft Office

Job description

Administrative Assistant - Building Engineering Job Snapshot - Role: Administrative Assistant - Location: Dubai, United Arab Emirates - Industry: Civil Engineering - Function: Administrative Support - Experience: Entry level; previous administrative experience may not be required - Job Type: Full Time - Work Arrangement: Hybrid

Overview

AECOM is seeking an organized and detail-oriented Administrative Assistant to support its Building Engineering business in the United Arab Emirates. This opportunity is specifically available to UAE Nationals holding a family book as part of AECOM 's commitment to Emiratisation. The successful candidate will provide day-to-day administrative assistance to managers and project teams, helping maintain efficient office operations, coordinate meetings, prepare business documents, and support communication across the organization. This entry-level position offers an opportunity to contribute to AECOM 's infrastructure consulting operations while developing administrative and professional skills within a collaborative international working environment. The role is fully eligible for the NAFIS program, with AECOM managing the applicable registrations and contributions to the General Pension and Social Security Authority (GPSSA).

Job Details

• Country: United Arab Emirates
• City: Dubai
• Industry: Civil Engineering
• Function: Administrative Support
• Salary: Not disclosed
• Gender: No Preference
• Candidate Nationality: UAE Nationals with a family book
• Job Type: Full Time
• Work Arrangement: Hybrid

Key Responsibilities

• Provide administrative assistance to one or more managers within an assigned department, office, or business unit.
• Prepare, review, and proofread correspondence, forms, spreadsheets, reports, and other business documents.
• Organize meetings, coordinate appointments, and maintain schedules to support daily business activities.
• Arrange business travel and assist with related administrative requirements.
• Monitor office supply inventories and coordinate replenishment when necessary.
• Support routine office administration in accordance with established company procedures and departmental requirements.

Documentation and Business Coordination

• Use Microsoft Word, Excel, PowerPoint, Outlook, and other business applications to prepare documents and complete administrative assignments.
• Maintain accurate and organized administrative records and supporting documentation.
• Communicate effectively with managers, colleagues, stakeholders, and clients regarding routine administrative matters.
• Coordinate multiple assignments while maintaining accuracy and meeting established deadlines.
• Apply standard office practices and procedures when completing assigned responsibilities.
• Use sound judgment and organizational skills to plan and complete routine tasks under direct supervision.

Qualifications and Candidate Requirements

Essential Requirements

• Must be a UAE National holding a family book.
• Excellent written and verbal communication skills in English.
• Strong organizational abilities and attention to detail.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to manage several administrative tasks and prioritize competing work requirements.
• Effective interpersonal skills when communicating with colleagues, management, stakeholders, and clients.
• Ability to follow established procedures and work effectively under direct supervision.

Additional Skills and Experience

• Previous experience in administration or office support is beneficial, although this is an entry-level opportunity and prior experience may not be required.
• Familiarity with office management systems and scheduling applications.
• Knowledge of additional business software or administrative tools is an advantage.
• Ability to apply practical judgment when organizing assignments and supporting daily office activities.

Emiratisation and NAFIS Eligibility

This vacancy is reserved for UAE Nationals with a family book in accordance with AECOM 's Emiratisation commitment and applicable UAE labour requirements. The position is fully NAFIS eligible. AECOM manages the relevant employee registrations and contributions to the General Pension and Social Security Authority (GPSSA).

Recruitment and Onboarding Requirement

AECOM maintains a secure recruitment process and takes fraudulent hiring activity seriously. All newly hired employees must attend an in‑person Day 1 onboarding session at an AECOM office location as a condition of employment.

Employee Benefits and Professional Development

• Medical, dental, and vision coverage.
• Life insurance, accidental death and dismemberment coverage, and disability benefits.
• Paid time off and applicable leave arrangements.
• Voluntary benefits and employee assistance programs.
• Well‑being resources and business travel insurance.
• Service recognition programs and retirement savings arrangements.
• Employee stock purchase plan participation, where applicable.
• Access to training, development programs, and professional learning resources.

About AECOM

AECOM is a global infrastructure consulting firm providing professional services across transportation, buildings, water, energy, and environmental sectors. The company works with public‑and private‑sector clients throughout the project lifecycle, delivering advisory, planning, design, engineering, program management, and construction management services. With a global workforce of more than 50,000 professionals, AECOM brings together engineers, designers, planners, scientists, project managers, and other specialists to develop sustainable and resilient infrastructure solutions. AECOM is a Fortune 500 company and reported revenue of $16.1billion for fiscal year 2025. The company promotes a workplace based on collaboration, professional development, and equal opportunity. Applicant information is handled confidentially in accordance with its equal employment opportunity guidelines.

Job Reference

Job Reference: J10161868

Business Line: Building Engineering

Business Group: DCS Strategic Business Unit: ME and Africa

Career Area: Administration