Administrative Assistant - Program Cost Consultancy - AECOM - Dubai, UAE

AECOM Middle East Ltd; Dubai; On-site; AED 100,440 - 133,920; Full time

Benefits offered by this job

Competitive compensation aligned with UAE market standards

Structured career development within a globally recognized organization

Job summary

AECOM Middle East Ltd in Dubai is seeking an Administrative Assistant to support the Program Cost Consultancy team in managing day-to-day operations, document control, and project coordination. This role is exclusively for UAE Nationals holding a valid family book.

The ideal candidate will have at least 2 years of experience in administrative roles, preferably in engineering or similar fields, alongside proficiency in Microsoft Office applications. Join a leading consultancy offering competitive compensation and career development.

Qualifications

• UAE National with a valid family book.
• Minimum 2 years of administrative experience, ideally within engineering or professional services environments.
• Effective written and verbal communication abilities.

Responsibilities

• Provide daily administrative support to the Program Cost Consultancy team.
• Prepare, format, and edit reports, presentations, and project documentation.
• Maintain organized digital and physical filing systems.

Skills

Administrative coordination

Document control and filing systems

Microsoft Office proficiency

Meeting and schedule management

Data entry and reporting support

Communication and correspondence drafting

Confidential information handling

Education

Diploma in Business Administration, Office Management, or related discipline

Job description

Administrative Assistant - Program Cost Consultancy - AECOM - Dubai, UAE

Administrative Assistant at AECOM in Dubai, UAE will support the Program Cost Consultancy team by managing day‑to‑day administrative operations, document control, and project coordination tasks. This role is open exclusively to UAE Nationals holding a valid family book, supporting Emiratisation within the professional services and construction consultancy sector.

Job Details

• Country: UAE
• City: Dubai
• Industry: Construction
• Function: Administrative
• Salary: 9000-12000 monthly (Market estimated)
• Gender: Any
• Candidate Nationality: UAE National
• Job Type: Full‑time

Key Responsibilities

• Provide daily administrative support to the Program Cost Consultancy team.
• Prepare, format, and edit reports, presentations, and project documentation.
• Maintain organized digital and physical filing systems for efficient retrieval of project records.
• Coordinate and schedule meetings, ensuring stakeholders are informed of timelines and deliverables.
• Draft and manage professional correspondence including emails and letters.
• Implement document control procedures to ensure accurate labeling and storage of project files.
• Compile and organize contracts, specifications, and drawings for project teams.
• Assist in data entry related to project milestones, schedules, and resource tracking.
• Generate basic reports and summaries to support project monitoring activities.
• Maintain confidentiality and handle sensitive project information responsibly.

Ideal Profile

• UAE National with a valid family book.
• Diploma in Business Administration, Office Management, or related discipline preferred.
• Minimum 2 years of administrative experience, ideally within engineering or professional services environments.
• Proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Strong organizational and multitasking skills with high attention to detail.
• Effective written and verbal communication abilities.
• Ability to work independently and collaboratively in a fast paced environment.

Skills Set

• Administrative coordination
• Document control and filing systems
• Microsoft Office proficiency
• Meeting and schedule management
• Data entry and reporting support
• Communication and correspondence drafting
• Confidential information handling

Why Join Us

• Opportunity to work within a leading global infrastructure consultancy in Dubai
• Exposure to major cost consultancy and infrastructure projects
• Supportive and collaborative professional environment
• Competitive compensation aligned with UAE market standards
• Structured career development within a globally recognized organization