Chief of staff

Mirabaud & Cie SA; Dubai; On-site; AED 200,000 - 300,000; Full time

Job summary

A leading financial services firm is seeking an Executive Support and Strategic Coordination professional in Dubai. The role involves managing the CEO's calendar, facilitating board meetings, and providing HR support to employees. Candidates should have a University Degree in Economics, Finance, or Law and a minimum of 10 years' experience in a similar role with strong organizational and communication skills. Fluency in English is essential, with Arabic and/or French as a plus. The position is full-time and requires on-site work.

Benefits

Flexible working arrangements

Family friendly benefits

Variety of cultural and sporting activities

Qualifications

• Minimum 10 years experience in a similar role in a Bank or Family Office.
• Experience in project and HR management.
• Fluency in English and Arabic; French is a plus.

Responsibilities

• Manage the CEO's calendar and schedule meetings.
• Serve as a liaison between the CEO and stakeholders.
• Organize board meetings including agenda preparation.
• Provide HR support to employees and facilitate onboarding.

Skills

Organizational skills

Communication skills

Interpersonal skills

Project management

HR management

Education

University Degree in Economics, Finance or Law

Job description

Executive Support and Strategic Coordination

• Calendar and Schedule Management: Efficiently manage the CEOs calendar scheduling meetings conferences and travel arrangements to optimize time and priorities;
• Communication Liaison: Serve as the primary point of contact between the CEO and internal/external stakeholders ensuring smooth communication and timely responses;
• Document Preparation: Draft edit and prepare reports presentations and correspondence for internal and external use maintaining a high standard of professionalism.

Operational Oversight

• Project Management: Assist in the coordination and execution of strategic projects ensuring deadlines are met and objectives are achieved.
• Board and Executive Meetings: Organize and facilitate board meetings including agenda preparation minute-taking and follow-up on action items.

HR Coordination

• Act as HR Group Local relay;
• Provide a confidential HR support to all employees;
• Work closely with the line manager to resolve performance/disciplinary issues in coordination with the HR Team in Geneva;
• Support and coach managers to ensure the effective management of colleagues and to deal with sensitive employee relations matters;
• Participate in the implementation of local policies and procedures relating to Employee Relations matters;
• Conduct interviews for employees leaving the company and coordinating the termination process locally and coordinating the termination process locally & with HR Group;
• Facilitate smooth onboarding process coordinating with cross‑functional departments to deliver a great first‑day experience;
• Ensure the preparation and timely delivery of internal announcements (new joiners organizational changes);
• In close coordination with the Recruitment team in Geneva coordinate the recruitment process for the Dubai Platform.

Qualifications :

• University Degree in Economics Finance or Law;
• Min. 10 years experience in a similar role in a Bank or Family Office preferably based in the DIFC and DFSA regulated. Experience in project and HR management;
• Excellent organizational skills excellent communication and interpersonal skills open and approachable natural team player and ability to interact with different cultures;
• Fluent in English Arabic and/or French a plus.

Additional Information :

Step into the action!

• Family‑friendly and dynamic environment;
• Direct impact on the business no matter your position or seniority;
• Work in an environment that encourages autonomy and entrepreneurship;
• Flexible working arrangements to help you achieve a better work‑life balance;
• Variety of cultural and sporting activities during your free time;
• Inclusion and equal treatment;
• Various employee benefits & family friendly benefits.

Remote Work :

No

Employment Type :

Full-time