Business Support and Office Coordinator

Starr Insurance; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading insurance organization in Dubai seeks an experienced Office Administrator to ensure smooth day-to-day operations, support the Senior Executive, and assist underwriting processes. Ideal candidates have 3-5 years of experience, strong organizational skills, and proficiency in MS Office. The role offers a full-time position with opportunities for growth in a diverse and inclusive environment.

Benefits

Training and development opportunities

Equal opportunity environment

Qualifications

• Minimum 3-5 years in business operations or office administration.
• Strong organizational and multi-tasking skills.
• Proficiency in MS Office Suite, especially Excel.

Responsibilities

• Manage day-to-day office operations for efficiency.
• Support Senior Executive in managing priorities.
• Assist with event planning and client meetings.

Skills

Office Manager Experience

Microsoft Office

Customer Service

Computer Skills

Microsoft Outlook

Microsoft Word

QuickBooks

Medical office experience

Office Experience

Front Desk

Microsoft Excel

Administrative Experience

Tools

CRM platforms

Document management systems

Workflow management tools

Job description

Starr Insurance Companies is a leading insurance and investment organization providing commercial property and casualty insurance including travel and accident coverage to almost every imaginable business and industry in virtually every part of the world.

Cornelius Vander Starr established his first insurance company in Shanghai China in 1919. Today we are one of the worlds fastest growing insurance organizations capable of writing in 128 countries on 6 continents.

The role is designed to provide comprehensive administrative operational and executive support to the Dubai office as it goes through a phase of growth in personnel and administrative requirements.

Acting as the central coordination point this position ensures the smooth day-to-day running of the office supports the Senior Executive in managing priorities and assists underwriting operations through effective process handling and liaison.

Roles and Responsibilities

• Manage day to day office operations ensuring a professional and efficient working environment;
• First point of contact for visitors service providers and office vendors;
• Handle office logistics supplies maintenance and facility coordination;
• Support compliance with DIFC / DFSA and other local regulatory / operational requirements where relevant including visa renewals permits access cards;
• Provide full administrative support to the Senior Executive and Senior Underwriters including diary management travel arrangements and meeting coordination;
• Prepare agendas presentations reports and follow-up actions from meetings where required;
• Maintain confidentiality and discretion in all matters;
• Support compliance checks data entry and reporting requirements for underwriting operations
• Support Underwriters with record-keeping and proper document management and follow-up with counterparties sending and receiving processed documentation;
• Assist with event planning roadshow and client / broker meetings hosted in Dubai and across the region where required;
• Entering monitoring and reporting divisional data to help leadership make informed decisions;

Experience / Skills required

Minimum 3-5 years in in business operations office administration executive / PA support preferably within the financial services or insurance;

Strong organisational and multi-tasking skills with proven ability to support senior management and handle confidential matters;

Familiarity with underwriting operations and documentation is an advantage;

Proficiency in MS office suite with strong excel and presentation skills;

Experience with CRM platforms / workflow management tools

comfort with document management systems and digital filing protocols;

Ability to learn and adapt quickly to insurance / reinsurance platforms and internal underwriting systems.

Starr is an equal opportunity employer which means well consider all suitably qualified applicants regardless of gender identity or expression ethnic origin nationality religion or beliefs age sexual orientation disability status or any other protected characteristic. We recruit and develop our people based on merit and were committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.

Key Skills

Office Manager Experience,Microsoft Office,Customer Service,Computer Skills,Microsoft Outlook,Microsoft Word,QuickBooks,Medical office experience,Office Experience,Front Desk,Microsoft Excel,Administrative Experience

Employment Type : Full-Time

Experience : years

Vacancy : 1

Required Experience : IC