Assistant Shipping Executive

Gulf Agency Company; Al Hamriyah; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading logistics firm in Sharjah Emirate is seeking an Operations Assistant to manage operations related to vessel handling. The ideal candidate should possess a university degree, at least 1 year of experience, and effective communication skills. Responsibilities include creating service records, managing supplier invoices, and assisting with vessel visits. This role offers opportunities for fresh graduates as well.

Qualifications

• Minimum 1 year experience in a similar field, freshers also considered.
• Proactive, well-dressed, and mannered.

Responsibilities

• Assist in operational matters related to vessel handling.
• Create service records for invoicing.
• Ensure supplier invoices received and liaise with suppliers.
• Support Operations team during vessel visits.
• Assist with customer queries.
• Help pass operationally closed job files for invoicing.
• Ensure timely renewal of Government IDs.
• Ensure proper use of Personal Protection Equipment.

Skills

Knowledge of written & spoken English

Knowledge of location and traffic rules

Proactive and well-mannered

Good computer and phone usage

Education

University degree or equivalent

Job description

We are seeking a dedicated Operations Assistant to join our team and assist with operational matters related to vessel handling. The ideal candidate will ensure timely and professional completion of services while maintaining accurate records and invoices.

Duties will include:

• Assist in operational matters in relation to vessel handling to ensure timely and professional completion of services.
• Create service records in the operational system to assure all services rendered are accurately recorded for invoicing purposes.
• Ensure supplier invoices related to the jobs are received in the supplier invoice management system and liaise with suppliers for any invoicing requirements.
• Support the Operations team with vessel visits or attendance as needed.
• Assist with customer queries and requirements regarding services rendered.
• Help in promptly passing operationally closed job files on for Invoicing.
• Ensure on-time renewal of company-provided Government IDs.
• Assure availability and proper use of Personal Protection Equipment (PPE) as required.

Job requirements

Educational Qualification: Minimum Graduate with University degree or equivalent.

Professional Qualification: Knowledge of location and traffic rules; port/customs rules and regulations.

Specialist Knowledge: Proactive, well-dressed, and mannered.

Communication / Language: Knowledge of written & spoken English.

Computer Aptitude: Good knowledge of computer and phone usage.

Detailed Experience Levels: +1 year experience in a similar field. Freshers can also be considered, by assessing their academics, personality, and aptitude for the job. Necessary plans should be in place to develop their skills and competencies.