Administrative Assistant (UAE National)

Parsons; Dubai; On-site; AED 60,000 - 100,000; Full time

Job summary

Parsons in Dubai, UAE, is seeking an Administrative Assistant (UAE National) to perform a variety of document control and administrative tasks for a project or department.

The role requires a diploma or high school diploma, strong MS Office skills (Word, PowerPoint, Excel), and good written and verbal communication with interpersonal abilities. Fresh graduates are welcome to apply; UAE national only.

Qualifications

• Diploma/degree or high school diploma required.
• Fresh graduates are welcome to apply.
• Proficiency in MS Office (Word, PowerPoint, Excel).
• Good written and oral communication and interpersonal skills.
• Only UAE nationals will be considered for this role.

Responsibilities

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines.
• Maintains document control requirements and signatures for approvals throughout the project.
• Receives, tracks, and monitors documents using standard document management programs.
• Scans documents for electronic storage.
• Maintains data distribution system and schedules for the project and expedites reviews and releases.
• Assists junior document control staff and supports project-specific procedures.
• Contributes as a team player and meets deadlines.
• Performs additional duties commensurate with role.

Skills

Communication skills

Interpersonal skills

Organizational skills

Education

Diploma/degree or High school diploma

Tools

MS Office (Word, PowerPoint, Excel)

Job description

Job Description:

Administrative Assistant (UAE National)

Dubai, UAE

Parsons is looking for an amazingly talented Administrative Assistant (UAE National) to join our team! In this role you will get to perform a variety of administrative functions for a project or department.

What You'll Be Doing:

• Processes one or more document types through all procedural steps in accordance with well-defined procedures and guidelines. Ensures that pre-established document control requirements (e.g., which document numbering system will be used; how many and which signatures will be required for certain approvals, etc.) are satisfactorily met throughout the duration of the project.
• Receives, tracks, and monitors documents using standard document management programs to register documents, maintain databases, and produces logs, transmittals, and other reports as required. Enters data and produces reports using other standard office automation or department-specific computer applications.
• Scans documents for electronic storage.
• Maintains an established data distribution system and schedule for the assigned project based upon client, project, department, and supplier requirements. Expedites review, signature approval, and release of supplier and internally produced documents.
• May perform some clerical duties such as light typing, filing, answering phones, messenger service, etc.
• Assists junior document control staff to ensure effective implementation of project-specific procedures.
• Performs other duties commensurate with functional level and responsibilities.
• Contributes as a team player who is deadline driven and works well with others.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• Diploma/ degree or High school diploma
• Fresh graduates are also welcome to apply.
• Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
• Good written and oral communication, organizational, and interpersonal skills, as well as a demonstrated ability to interact effectively with project personnel and management.
• Only UAE nationals will be considered for this role

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—