Administrator

Parsons; Al Bihouth; On-site; AED 56,000 - 100,000; Full time

Job summary

Parsons is seeking a diligent Administrator to join our team in Al Dhafra Region, Abu Dhabi. The role involves maintaining archives, coordinating documents, supporting audits, and providing essential administrative support to ensure smooth daily operations.

The ideal candidate has a Bachelor’s Degree or Diploma and at least 3 years of administrative experience, with strong Microsoft Office skills and excellent organizational and communication abilities, capable of working independently and

Qualifications

• Bachelor's Degree or Diploma in a relevant discipline.
• Minimum of 3 years of experience in an administrative role.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills with excellent attention to detail and communication abilities.

Responsibilities

• Maintain organized archives, ensure traceability of all records and track submissions and approvals.
• Coordinate to collect missing documents.
• Control document versions and organize physical and digital files.
• Support audit reviews and maintain confidentiality controls.
• Track correspondence and prepare document status summaries.
• Assist with developing or updating reports based on team needs and supervisor direction.
• Distribute reports, updates, and documentation as assigned by the supervisor.
• Prepare basic correspondence and internal documents that do not require supervisor review.
• Answer phone calls, take messages, and direct inquiries to the appropriate team member.
• Sort and distribute incoming mail and help maintain organized filing systems.
• Gather and input data to support the team's overhead budget.
• Coordinate workspace and equipment needs (e.g., PCs, phones); update internal contact directories.
• Support preparation of staffing and occupancy reports by gathering required information.
• Provide general administrative support to the team, contributing to smooth daily operations.

Skills

Organizational skills

Attention to detail

Written communication

Verbal communication

Independent worker

Task prioritization

Team player

Education

Bachelor's degree or diploma in a relevant discipline

Tools

Microsoft Office

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Administrator

Al Dhafrah Region, Abu Dhabi, UAE

Parsons is looking for an amazingly talented Administrator to join our team in Al Dhafra Region, Abu Dhabi.

What You'll Be Doing

• Maintain organized archives, ensure traceability of all records and track submissions and approvals.
• Coordinate to collect missing documents.
• Control document versions and Organize physical and digital files
• Support audit reviews and Maintain confidentiality controls
• Track correspondence and prepare document status summaries.
• Assists with developing or updating reports based on team needs and supervisor direction
• Distributes reports, updates, and documentation as assigned by the supervisor
• Prepares basic correspondence and internal documents that do not require supervisor review
• Answers phone calls, takes messages, and directs inquiries to the appropriate team member
• Sorts and distributes incoming mail and helps maintain organized filing systems
• Gathers and inputs data to support the team's overhead budget
• Coordinates workspace and equipment needs (e.g., requests for PCs, phones); updates internal contact directories when needed
• Supports preparation of staffing and occupancy reports by gathering required information
• Provides general administrative support to the team, contributing to smooth daily operations

What Required Skills You'll Bring

• Bachelor's Degree or Diploma in a relevant discipline.
• Minimum of 3 years of experience in an administrative role.
• Proficiency in office software applications, including email, word processing, spreadsheets, databases, and presentation tools (Microsoft Office Suite).
• Strong organizational skills with excellent attention to detail, as well as effective written and verbal communication abilities.
• Ability to work independently, take initiative, prioritize tasks effectively, and perform successfully within a team environment while meeting deadlines.

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next