Admin Assistant (UAE National)

Parsons; Abu Dhabi; On-site; AED 50,000 - 80,000; Full time

Job summary

Parsons in Abu Dhabi seeks an Administrative Assistant (UAE NATIONAL) to support reporting, data gathering, and general office tasks. You will compile reports, distribute correspondence, manage records, and assist with space and equipment coordination.

The role requires a degree or diploma and 1–3 years in administrative roles, with proficiency in MS Office and strong organizational and communication skills. UAE national candidates are preferred.

Qualifications

• Ideally 1 to 3 years' experience in Administrative roles.
• Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite).
• Strong organizational skills, attention to detail, and written and verbal communication skills.
• Ability to self-start, set priorities, and work independently and in a team under deadlines.

Responsibilities

• Gathers statistics and data; reviews and combines information into reports for internal and external use.
• Verifies data such as matching supplier invoices against files; distributes reports as directed.
• Originates correspondence and reports not requiring supervisor attention.
• Answers telephone, relays messages; receives, sorts, and distributes mail.
• Maintains equipment records and initiates service requests.
• Prepare overhead budget data and recurring reports; produce preliminary reconciliations.
• Coordinate physical space requirements; initiate PC and telephone requests; update corporate directory.
• Prepare occupancy or staffing reports for the unit or multiple projects as directed by supervisor.
• Performs other responsibilities as may be appropriate.

Skills

MS Office

Organizational skills

Written and verbal communication

Independent & team work

Education

Degree or diploma from a recognized institution

Job description

In a world of possibilities, pursue one with endless opportunities. Imagine Next! At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what's possible.

Job Description:

Administrative Assistant (UAE NATIONAL)

Abu Dhabi, UAE

What You'll Be Doing:

• Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.
• May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
• Originates correspondence and reports not requiring the personal attention of immediate supervisor.
• Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
• May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
• May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
• May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
• May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• Degree or diploma from a recognized institution
• Ideally 1 to 3 years' experience in Administrative roles
• Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software)
• Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills
• Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines

Parsons equally employs representation at all job levels no matter the race, color, religion, sex (including pregnancy), national origin, age, disability or genetic information.

We truly invest and care about our employee's wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars!