Administration Assistant

\"BD SELECT\"; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

BD SELECT is seeking a highly organized Administration Assistant to join our Dubai team. The successful candidate will handle a mix of administrative tasks and HR support, ensuring smooth day-to-day operations in a fast-paced environment.

Responsibilities include travel and visa coordination, account setup, HR system updates per free zone rules, and supporting the General Manager with scheduling and reporting.

Qualifications

• Proven experience in an administrative role with HR tasks is a must
• Driving license is a must
• Bachelor or MBA
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving kills.

Responsibilities

• Travel and Accommodation Coordination: Manage and monitor hotel and flight reservations for clients and employees.
• Oversee the creation and renewal of visas, ensuring compliance with regulatory requirements.
• Account Management: Track and facilitate the opening of new accounts, maintaining accurate records.
• HR Support: Assist with employee tracking and updating HR systems per free zone rules.
• Administrative Support: Support the General Manager with scheduling, agenda management, and reporting.
• Handle general administrative duties as required to support the smooth running of the office.

Skills

Organizational skills

Time management

Communication skills

MS Office proficiency

Attention to detail

Teamwork

Problem solving

Education

Bachelor or MBA

Tools

Microsoft Office Suite

Job description

We are seeking a highly organized and detail-oriented Administration Assistant to join our team. The successful candidate will be responsible for a variety of administrative and basics human resources tasks, ensuring smooth and efficient operations within the department. This role requires excellent communication skills and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Travel and Accommodation Coordination:
• Manage and monitor hotel and flight reservations for both clients and employees, ensuring cost-effectiveness and adherence to company policies.
• Oversee the creation and renewal of visas, ensuring compliance with all regulatory requirements.
• Account Management:
• Track and facilitate the opening of new accounts, maintaining accurate records and documentation.
• HR Support:
• Assist with HR-related tasks, including employee tracking and updating HR systems as per free zone rules
• Provide support in the organization of employee seminars and training sessions.
• Administrative Support:
• Support the General Manager with scheduling, agenda management, and reporting.
• Handle general administrative duties as required to support the smooth running of the office.

Qualifications:

• Proven experience in an administrative role with HR tasks is a must
• Bachelor or MBA
• Driving license is a must
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving kills.