Administrative office Assistant

Maseera; Dubai; On-site; AED 50,000 - 80,000; Full time

Job summary

Maseera is seeking an administrative assistant to be the supportive force behind our office operations in Dubai. The ideal candidate will solve problems, communicate effectively, and maintain meticulous attention to detail while handling a range of administrative tasks and supporting coworkers.

The role requires multitasking, managing complex schedules, and meeting deadlines in a dynamic office environment.

Qualifications

• Experience in an office environment performing administrative tasks.
• Excellent communication and strong attention to detail.
• Ability to multitask and meet changing deadlines.

Responsibilities

• Provide front-desk coverage with a multiline phone system and greet guests.
• Support senior leaders with emails, memos, letters, spreadsheets, forms, and faxes.
• Plan and schedule company meetings in-office, off-site, and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain filing, contact database, employee list, and inventory.
• Order and oversee office supplies and food deliveries for group meetings.

Skills

Problem solving

Communication skills

Attention to detail

Multitasking

Schedule management

Job description

4 days ago Full-time via Dubizzle UAE Classifieds

We owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role:

• Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests.
• Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance.
• Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout.
• Coordinate internal and external resources to expedite workflow.
• Oversee and achieve organizational goals while upholding best practices.

Responsibilities:

• Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment.
• Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes.
• Plan, organize, and schedule company meetings in the office, off-site, and via videoconference.
• Coordinate domestic and international travel arrangements for employees.
• Maintain filing system, contact database, employee list, and inventory.
• Order and oversee office supplies and food deliveries for group meetings.