Admin Assistant

JENSEN HUGHES, Inc.; Dubai; Hybrid; AED 18,000 - 27,000; Part time

Job summary

JENSEN HUGHES, Inc. in Dubai seeks an Admin Assistant to perform administrative tasks in a flexible 16-hour weekly hybrid role. The position offers a fast-paced environment and an opportunity to advance within a supportive team.

Responsibilities include handling calls, supporting engagement activities, coordinating travel and onboarding via ERP systems, and maintaining confidentiality. Office attendance is required once a month.

Qualifications

• Graduate or diploma with good English communication.
• Able to type documents in Arabic.
• Proficient with MS Office.
• Willing to work 16 hours per week in hybrid setup.
• Office attendance once a month.
• UAE nationality status preferred.

Responsibilities

• Handle calls while supporting the Administrator
• Assist in employee engagement activities and facility management
• Attend the office once a month on the last Thursday of every month
• Assist in ticketing, travel and onboarding coordination using specialized ERP systems
• Assist in reporting related to administrative tasks
• Assist in marketing activities
• Maintain confidentiality around sensitive information
• Assist in public relations functions related to visa and immigration
• Travelling occasionally to ministry when required
• Assist in typing, scanning and maintaining documents and preparing documents in Arabic or English as required

Skills

English communication

Teamwork

Confidentiality

Public relations support

Education

Graduate or Diploma

Tools

MS Office

ERP systems

Job description

Overview Role

Admin Assistant will be responsible for performing administrative tasks working 16 hours a week in a flexible and hybrid work environment. This role offers the chance to work in a fast-paced environment and advance your career within a supportive and diverse team.

Key Responsibilities

• Handling calls while supporting the Administrator
• Assist in employee engagement activities and facility management
• Attend the office once a month on the last Thursday of every month
• Assist in ticketing, travel and onboarding coordination using specialized ERP systems
• Assist in reporting related to administrative tasks
• Assist in marketing activities
• Maintain confidentiality around sensitive information
• Assist in public relations functions related to visa and immigration
• Travelling occasionally to ministry when required
• Assist in typing, scanning and maintaining documents and preparing documents in Arabic or English as required

Requirements

• Graduate / diploma holder with good communication skills in English. Those in first year of college can also apply.
• Able to type documents in Arabic language.
• Computer literate with skills in MS office.
• Ready to put in 16 hours of work every week, and work as an enthusiastic team member of a busy administrative team.
• Ready to initiate employee engagement programs and attend the office in person, once every month.
• Hold a valid driving license and ready to visit ministry occasionally for labor purposes.
• This role is reserved for nationals of the country.