Administrative Assistant (Hybrid)

E-Recruit Hub; Abu Dhabi; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A recruitment company is looking for an Administrative Assistant to provide support for daily operations, including scheduling, inbox management, and document preparation. Ideal candidates will be detail-oriented and dependable with experience in using Google Workspace and Microsoft Office. The role offers flexible working arrangements, onboarding training, and competitive compensation based on experience.

Benefits

Flexible working hours

Training and support provided

Remote or hybrid work arrangements

Qualifications

• Experience with CRMs/ATS tools or data entry.
• Ability to manage multiple tasks and meet deadlines.
• Previous administrative or office support experience.

Responsibilities

• Manage shared inboxes and respond to routine messages.
• Schedule meetings and maintain calendars.
• Prepare and format documents and reports.

Skills

Experience with CRMs/ATS tools

Strong written and verbal communication skills

Good organizational skills

Comfortable using Google Workspace

Tools

Google Workspace

Microsoft Office

Job description

We are hiring an Administrative Assistant to support daily operations across scheduling, inbox management, document preparation, and coordination tasks. You’ll help keep communication organized, maintain accurate records, and support the team with routine administrative work. This role suits someone who is detail-oriented, dependable, and comfortable using common online productivity tools.

Responsibilities

• Manage shared inboxes and respond to routine messages using approved templates
• Schedule meetings, send invitations, and maintain calendars
• Prepare and format documents and reports (Google Docs/Microsoft Word)
• Update spreadsheets and trackers (Google Sheets/Microsoft Excel) with accuracy
• Maintain organized digital files and ensure records are up to date
• Coordinate follow-ups with team members and track task progress
• Support basic data entry, light research, and administrative tasks as needed
• Handle confidential information responsibly and with discretion

Requirements

• Experience with CRMs/ATS tools or data entry
• Basic report formatting and spreadsheet confidence
• Strong written and verbal communication skills
• Good organizational skills and attention to detail
• Comfortable using Google Workspace and/or Microsoft Office (Docs/Sheets/Word/Excel)
• Ability to manage multiple tasks and meet deadlines
• Previous administrative or office support experience
• Familiarity with CRM tools (e.g., HubSpot)
• Exposure to basic invoicing, bookkeeping, or operations support
• Professional, reliable, and responsive
• Prior admin / office support experience (not always required)

Benefits

• Work arrangement: Remote or Hybrid (based on team needs and location)
• Schedule: Flexible within agreed working hours
• Training: Step-by-step onboarding and support provided
• Compensation: Competitive, based on experience and workload