Admin Cum Receptionist

KOYA CHARTERED ACCOUNTANTS; Dubai; On-site; AED 67,000 - 112,000; Full time

Job summary

KOYA CHARTERED ACCOUNTANTS in Dubai is seeking an organized Administrative Assistant cum Receptionist to join our team. You will draft and design proposals and engagement letters using Canva, prepare reports, and manage communications with clients and visitors.

The role also covers front-desk duties, scheduling meetings, and coordinating with teams using Microsoft Teams and Outlook. A Bachelor’s degree and 1–2 years UAE admin experience are preferred.

Qualifications

• Bachelor’s degree in a relevant field.
• 1–2 years of administrative experience in UAE.
• Proficient in MS Office and Canva.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy.

Responsibilities

• Create and design professional proposals, engagement letters, and reports using Canva.
• Draft and proofread emails, letters, and other correspondence.
• Prepare and maintain accurate documentation (contracts, reports, presentations).
• Assist in preparing presentations and reports in Word, Excel, and PowerPoint.
• Handle general office tasks including filing, record-keeping, and data entry.
• Support calendar management and meeting coordination using Teams and Outlook.
• Maintain an organized database of client records and employee documents.

Skills

Customer service

Multitasking

Communication

Team collaboration

Time management

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Canva

Job description

We are seeking a highly organized and proactive Administrative Assistant cum Receptionist to join our dynamic team The ideal candidate will possess a strong proficiency in Microsoft Office tools such as Excel Word Outlook and Teams as well as creative design platforms like Canva This position involves supporting various administrative tasks including drafting documents creating proposals and engagement letters preparing reports managing emails and assisting with office management duties In addition to administrative responsibilities this role also serves as the first point of contact for visitors acting as the receptionist monitoring footfalls and assisting with scheduling and coordination of meetings The successful candidate will be a key contributor to maintaining smooth office operations ensuring efficiency and providing support to various teams

Key Responsibilities

Administrative Support

• Create and design professional proposals engagement letters and reports using Canva
• Draft and proofread emails letters and other correspondence
• Prepare and maintain accurate and up-to-date documentation contracts reports presentations etc
• Assist in the preparation of presentations and reports in Microsoft Word Excel and PowerPoint
• Handle general office tasks including filing record-keeping and data entry
• Support the team in scheduling calendar management and meeting coordination using Microsoft teams
• Maintain an organized and updated database of client records documentation and employee records

Receptionist and Office Management

• Serve as the first point of contact for visitors providing excellent customer service
• Monitor footfall and maintain visitor logs
• Answer screen and direct phone calls and respond to emails in a professional manner
• Schedule meetings ensure meeting rooms are prepared and manage virtual meeting arrangements using Teams and Outlook
• Mark attendance and monitor employee presence
• Perform inventory stock taking and keep track of office supplies and equipment

Team Collaboration

• Coordinate with different departments to ensure smooth office functions
• Assist team members with administrative tasks to ensure overall efficiency
• Maintain and update databases contacts and various internal systems

Requirements: Skills & Qualifications:

• Education: Bachelor’s degree in any relevant or related field.
• Experience: 1-2 years of administrative experience in UAE, ideally in a corporate or office environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Strong knowledge and experience using Canva for creating documents and presentations.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy in all tasks.
• Professional demeanor and excellent customer service skills.
• Strong organizational skills with the ability to manage time effectively.
• Ability to work independently and as part of a team.

Preferred Experience:

• Prior experience in proposal creation, document drafting, or report generation.
• Familiarity with basic office equipment and tools (phones, printers, copiers, etc.).
• Ability to handle sensitive and confidential information with discretion