Administrative Assistant

ZETA INDUSTRIAL INSPECTION SERVICES L.L.C; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary package

Health insurance coverage

Annual leave as per UAE law

Job summary

ZETA INDUSTRIAL INSPECTION SERVICES L.L.C is seeking an Administrative Assistant to support office operations and the management team. The role requires handling clerical tasks, coordinating communications, and assisting with internal processes in a fast-paced environment.

Ideal candidates have strong English communication, 2+ years in administration, and proficiency with Microsoft Office, with a diploma or degree in business administration preferred.

Qualifications

• Minimum 2 years of experience in an administrative or office assistant role.
• Proficient with Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication in English (Arabic a plus).
• Strong organizational and time-management abilities.
• High accuracy and attention to detail; able to multitask.

Responsibilities

• Perform daily clerical and administrative tasks to support management and staff.
• Manage schedules, appointments and meetings for executives.
• Handle all communications including phone, email and letters.
• Prepare reports, memos, letters and invoices using Microsoft Office.
• Maintain organized electronic and physical filing systems.
• Assist in company presentations and internal documents.
• Coordinate with vendors for office maintenance and procurement.
• Assist with HR tasks such as timesheets, leave tracking and records.
• Support onboarding and orientation for new employees.
• Ensure compliance with policies and workplace safety standards.

Skills

Microsoft Office

Time management

Communication skills

Organizational skills

Attention to detail

Multitasking

Education

Diploma or Bachelor's Degree in Business Administration

Tools

Printers

Scanners

Basic IT systems

Job description

We are hiring a professional and organized Administrative Assistant to support our office operations and management team. The successful candidate will play a key role in maintaining an efficient and productive workplace by handling administrative tasks coordinating communications and assisting with internal processes. This position requires attention to detail time management and the ability to work independently in a fast-paced environment.

Key Responsibilities:

• Perform daily clerical and administrative tasks to support the management team and staff
• Manage schedules appointments and meeting arrangements for executives and managers
• Handle all incoming and outgoing communications including phone calls emails and letters
• Prepare reports memos letters invoices and other documents using Microsoft Office
• Maintain organized filing systems both electronic and physical
• Assist in the preparation of company presentations and internal documents
• Monitor office supplies inventory and orders new items as needed
• Coordinate with vendors and service providers for office maintenance and procurement
• Greet visitors answer incoming calls and direct them to the appropriate department
• Help with HR-related administrative work such as timesheets leave tracking and employee records
• Support the onboarding process for new employees by preparing documentation and orientation schedules
• Ensure compliance with company policies and assist with maintaining workplace safety and cleanliness standards

Requirements

• Minimum 2 years of experience in an administrative or office assistant role
• Strong proficiency in Microsoft Office (Word Excel Outlook PowerPoint)
• Excellent written and verbal communication skills in English (Arabic is a plus)
• Strong organizational and time-management abilities
• High level of accuracy and attention to detail
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment
• Professional demeanor and strong interpersonal skills
• Familiarity with office management tools such as printers scanners and basic IT systems
• Diploma or Bachelors Degree in Business Administration or a related field is preferred

Benefits

• Competitive salary package
• Paid annual leave and public holidays as per UAE Labor Law
• Health insurance coverage
• Opportunities for professional growth and internal promotion
• Supportive and collaborative work environment
• Annual performance review and bonus scheme (based on company policy)
• Minimum 2 years of experience in an administrative or office assistant role Strong proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) Excellent written and verbal communication skills in English (Arabic is a plus) Strong organizational and time-management abilities High level of accuracy and attention to detail Ability to handle multiple tasks and meet deadlines in a fast-paced environment Professional demeanor and strong interpersonal skills Familiarity with office management tools such as printers, scanners, and basic IT systems Diploma or Bachelor's Degree in Business Administration or a related field is preferred