Admin

KOYA CHARTERED ACCOUNTANTS; Dubai; On-site; AED 52,000 - 78,000; Full time

Job summary

KOYA CHARTERED ACCOUNTANTS seeks an organized Administrative Assistant to join our Dubai team. The role supports drafting documents, proposals, and engagement letters, preparing reports, and managing emails. Proficiency in Excel, Word, Outlook, Teams, and Canva is essential.

You will assist with office management, scheduling, calendar control, meetings, and maintaining accurate client and employee records. Strong communication and detail orientation are required for success in a fast-paced

Qualifications

• Bachelor’s degree in business administration, Communications, or a related field.
• 1-2 years of administrative experience, ideally in a corporate or office environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Strong knowledge and experience using Canva for creating documents and presentations.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy in all tasks.
• Professional demeanour and excellent customer service skills.
• Strong organizational skills with the ability to manage time effectively.
• Ability to work independently and as part of a team.

Responsibilities

• Create and design professional proposals, engagement letters, and reports using Canva.
• Draft and proofread emails, letters, and other correspondence.
• Prepare and maintain accurate and up-to-date documentation (contracts, reports, presentations, etc.).
• Assist in the preparation of presentations and reports in Microsoft Word, Excel, and PowerPoint.
• Handle general office tasks including filing, record-keeping, and data entry.
• Support the team in scheduling, calendar management, and meeting coordination.
• Maintain an organized and updated database of client records, documentation, and employee records.
• Serve as the first point of contact for visitors, providing excellent customer service.
• Monitor footfall and maintain visitor logs.
• Answer screen and direct phone calls and respond to emails in a professional manner.
• Schedule meetings, ensure meeting rooms are prepared, and manage virtual meeting arrangements using Teams and Outlook.
• Mark attendance and monitor employee presence.
• Perform inventory stock taking and keep track of office supplies and equipment.
• Coordinate with different departments to ensure smooth office functions.
• Assist team members with administrative tasks to ensure overall efficiency.
• Maintain and update databases, contacts, and various internal systems.]

Skills

Microsoft Office proficiency

Canva proficiency

Communication skills

Time management

Organizational skills

Teamwork

Education

Bachelor’s degree in business administration, Communications, or related field

Tools

Microsoft Office

Canva

Microsoft Teams

Job description

We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. The ideal candidate will possess a strong proficiency in Microsoft Office tools such as Excel, Word, Outlook and Teams, and also proficiency in Canva. This position involves supporting various administrative tasks including drafting documents, creating proposals and engagement letters, preparing reports, managing emails and assisting with office management duties.

Key Responsibilities

• Create and design professional proposals, engagement letters, and reports using Canva
• Draft and proofread emails, letters, and other correspondence
• Prepare and maintain accurate and up-to-date documentation (contracts, reports, presentations, etc.)
• Assist in the preparation of presentations and reports in Microsoft Word, Excel, and PowerPoint
• Handle general office tasks including filing, record-keeping, and data entry
• Support the team in scheduling, calendar management, and meeting coordination
• Maintain an organized and updated database of client records, documentation, and employee records
• Serve as the first point of contact for visitors, providing excellent customer service
• Monitor footfall and maintain visitor logs
• Answer screen and direct phone calls and respond to emails in a professional manner
• Schedule meetings, ensure meeting rooms are prepared, and manage virtual meeting arrangements using Teams and Outlook
• Mark attendance and monitor employee presence
• Perform inventory stock taking and keep track of office supplies and equipment
• Coordinate with different departments to ensure smooth office functions
• Assist team members with administrative tasks to ensure overall efficiency
• Maintain and update databases, contacts, and various internal systems

Skills & Qualifications

• Education: Bachelor’s degree in business administration, Communications, or a related field.
• Experience: 1-2 years of administrative experience, ideally in a corporate or office environment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Strong knowledge and experience using Canva for creating documents and presentations.
• Excellent written and verbal communication skills.
• Ability to handle multiple tasks and prioritize effectively.
• Strong attention to detail and accuracy in all tasks.
• Professional demeanour and excellent customer service skills.
• Strong organizational skills with the ability to manage time effectively.
• Ability to work independently and as part of a team.

Preferred Experience

• Prior experience in proposal creation, document drafting, or report generation.
• Familiarity with basic office equipment and tools (phones, printers, copiers, etc.).
• Ability to handle sensitive and confidential information with discretion.