Administrative Assistant

Airswift; Abu Dhabi; On-site; AED 60,000 - 90,000; Full time

Job summary

Airswift in Abu Dhabi is seeking an Administrative Assistant to support day-to-day operations, manage calendars, coordinate meetings, and maintain documents.

The role requires 2–4 years of admin experience, strong communication, MS Office proficiency (Excel/Word), and excellent organizational skills in a fast-paced environment. You will assist with travel arrangements and collaborate with multiple stakeholders.

Qualifications

• Diploma or Bachelor's Degree in Business Administration or a related field preferred.
• 2–4 years of relevant administrative experience.
• Strong verbal and written communication.
• Excellent interpersonal skills with stakeholders.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong organizational skills with attention to detail.
• Ability to prioritize tasks in a fast-paced environment.
• Self-motivated, proactive, and capable of working independently as well as part of a team.

Responsibilities

• Provide day-to-day administrative and clerical support to the team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, maintain, and organize documents, reports, and filing systems.
• Handle incoming calls, emails, and correspondence professionally.
• Assist in data entry, record keeping, and report preparation.
• Coordinate travel arrangements, meetings, and office logistics when required.
• Support the team with general office administration and ad hoc duties.

Skills

Communication skills

Interpersonal skills

MS Excel

MS Word

Organizational skills

Prioritization

Independent worker

Team player

Education

Diploma/Bachelor in Business Administration or related

Tools

Microsoft Office

Excel

Word

Job description

Administrative Assistant

Location: Abu Dhabi

Key Responsibilities

• Provide day-to-day administrative and clerical support to the team.
• Manage calendars, schedule meetings, and coordinate appointments.
• Prepare, maintain, and organize documents, reports, and filing systems.
• Handle incoming calls, emails, and correspondence professionally.
• Assist in data entry, record keeping, and report preparation.
• Coordinate travel arrangements, meetings, and office logistics when required.
• Support the team with general office administration and ad hoc duties.

Requirements

• Diploma or Bachelor's Degree in Business Administration or a related field is preferred.
• 2 to 4 years of relevant administrative experience.
• Strong verbal and written communication skills.
• Excellent interpersonal skills with the ability to interact effectively with different stakeholders.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills with attention to detail.
• Ability to prioritize tasks and work efficiently in a fast-paced environment.
• Self-motivated, proactive, and capable of working independently as well as part of a team.

Preferred Skills

• Experience in document management and reporting.
• Strong multitasking and time management abilities.
• Professional and positive attitude with a customer-service mindset.