Academic Administration Assistant

Mediclinic International; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading healthcare provider in Dubai is seeking an Academic Administration Assistant (Locum) to support undergraduate clinical placements and graduate training. The role involves extensive coordination, administrative duties, and stakeholder communication to ensure high-quality teaching and regulatory compliance. Ideal candidates should have a diploma or relevant bachelor's degree, alongside at least one year of experience in a healthcare or academic environment. This position offers you the opportunity to grow in a dynamic team committed to exceptional healthcare delivery.

Qualifications

• Minimum of 1 year experience in a healthcare or academic setting.
• Experience of coordinating academic teaching programmes.

Responsibilities

• Act as the primary liaison for undergraduate medical students, coordinating clinical placements.
• Manage documentation and communication for onboarding and academic support activities.
• Provide administrative support for postgraduate trainees including onboarding and evaluations.
• Maintain accurate records for academic programmes ensuring compliance with standards.
• Coordinate academic meetings and assist with broader academic initiatives.

Skills

Coordination and scheduling of diaries and meetings

Event coordination and initiative facilitation

Excellent administration and coordination skills

Administrative, communication and time management skills

Communication & Stakeholder Engagement

Business communication skills

Education

A relevant diploma from an accredited educational institution

A relevant Bachelor’s degree in a healthcare/administrative subject

Job description

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Academic Administration Assistant - Locum

Closing date: 16/10/2025
Number of positions: 1
Recruiter name:Ruba Hijah
Reference number: 64391

MAIN PURPOSE OF JOB

To provide administrative and coordination support to deliver MBRU/Dubai Health undergraduate clinical placements and graduate training at Dubai Mediclinic Middle East hospitals and clinics.
This role ensures the successful delivery of academic placements, onboarding processes, documentation, and communication with multiple stakeholders including MBRU/Dubai Health, MCME human resources, learning & development, academic site coordinators, graduate programme directors and discipline coordinators.
The role plays a vital part in facilitating high-quality teaching for students and trainees, while maintaining compliance with regulatory and institutional requirements.

KEY RESPONSIBILITY AREAS

• Act as the primary liaison for MBRU’s undergraduate medical students (Years 1–6), coordinating clinical placements, onboarding, and academic support activities across hospital sites.
• Manage documentation, orientation logistics, and communication for Year 4 onboarding, Early Clinical Exposure, and student research programmes.
• Support the Clinical Elective Programme by coordinating placements, onboarding, and feedback processes for local and international students.
• Provide administrative support for postgraduate trainees (residents, fellows, and MSc Nursing students), including onboarding, documentation, evaluations, and accreditation preparations.
• Maintain accurate records and trackers for all academic programmes, ensuring compliance with DHA standards and internal policies.
• Coordinate academic meetings, generate timely reports, and assist with broader academic initiatives such as summer/winter schools and faculty development activities.

REQUIRED EDUCATION

A relevant diploma from an accredited educational institution
A relevant Bachelor’s degree in a healthcare / administrative subject

REQUIRED EXPERIENCE

Minimum of 1 year experience in in a healthcare or academic setting.
Experience of coordinating academic teaching programmes

REQUIRED JOB SKILLS AND KNOWLEDGE

• Coordination and scheduling of diaries and meeting
• Event coordination and initiative facilitation
• Excellent administration and coordination skills
• Administrative, communication and time management skills
• Communication & Stakeholder Engagement
• Business communication skills

All applicants will be considered, with the understanding that preference will be given to the designated groups in accordance with the United Arab Emirates Emiratization Program. If you wish to grow with us, apply now and become a part of the Mediclinic Middle East Family