Wedding & Function Catering Planner

Placements24; South Africa; Hybrid; ZAR 180,000 - 360,000; Full time

Benefits offered by this job

Competitive salary & incentives

Hybrid work model

Professional development & training

Medical aid

On-site event exposure

Job summary

Placements24 in South Africa seeks a Wedding & Function Catering Planner in Polokwane to design personalized menus, manage logistics, and oversee event execution from concept to completion. You will coordinate with clients, venues, and vendors to deliver memorable celebrations with meticulous attention to detail.

The role requires strong communication, organizational skills, and a proactive approach, with a hybrid work model blending office planning with on-site event management.

Qualifications

• 3+ years of experience in event planning, with weddings or private functions.
• Strong portfolio of events managed.
• Excellent organizational and multitasking abilities.
• Client-centric communication and interpersonal skills.
• Proficiency in MS Office and event planning software.

Responsibilities

• Consult with clients to understand vision, needs, and budget.
• Develop customized menu proposals and beverage packages.
• Coordinate all logistical aspects including venue liaison and staffing.
• Create detailed event timelines and run sheets.
• Manage event budgets and track expenses.
• Oversee setup and breakdown of catering services.
• Ensure adherence to quality standards and service etiquette.
• Address client inquiries promptly and professionally.
• Maintain client records and update booking details.
• Collaborate with culinary and service teams for a flawless event.

Skills

Communication

Organization

Multitasking

Problem solving

Tools

MS Office Suite

Event planning software

Job description

About the Role

Our client, a boutique event catering company specializing in weddings and private functions, is seeking a creative and meticulous Wedding & Function Catering Planner to join their team in Polokwane. This role is ideal for someone with a passion for creating memorable celebrations and a talent for managing all aspects of event planning from concept to completion. You will work closely with clients to design personalized menus, manage logistics, and ensure flawless execution of their special occasions. The successful candidate will possess excellent communication, organizational, and problem‑solving skills. This position in Polokwane, Limpopo, offers a hybrid work model, blending office‑based planning with on‑site event management.

Key Responsibilities

• Consult with clients to understand their vision, needs, and budget for weddings and private functions.
• Develop customized menu proposals and beverage packages tailored to client preferences.
• Coordinate all logistical aspects of events, including venue liaison, vendor management, and staffing.
• Create detailed event timelines and run sheets to ensure seamless execution.
• Manage event budgets, track expenses, and ensure profitability for each function.
• Oversee the setup and breakdown of catering services at event venues.
• Ensure adherence to quality standards, presentation, and service etiquette.
• Address client inquiries and resolve any issues that may arise promptly and professionally.
• Maintain accurate client records and update event details in the booking system.
• Collaborate with the culinary and service teams to guarantee a perfect event experience.

Requirements

• A minimum of 3 years of experience in event planning, specifically with weddings and functions, or in catering coordination.
• Strong portfolio showcasing successful events managed.
• Excellent organizational and multitasking abilities.
• Exceptional communication and interpersonal skills, with a client‑centric approach.
• Proficiency in MS Office Suite and event planning software.
• A creative flair for menu design and event aesthetics.
• Ability to work flexible hours, including evenings and weekends, particularly during peak wedding seasons in Polokwane.
• A proactive problem‑solver with a calm demeanor under pressure.
• Passion for the events and hospitality industry.

Benefits

• Competitive salary and performance‑based incentives.
• Hybrid work model for a better work‑life balance.
• Opportunity to work on unique and high‑profile events in Polokwane.
• Professional development and training opportunities.
• Positive and supportive team culture.
• Contribution towards medical aid.