Catering Event Planner

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Competitive salary package

Performance-based bonuses

Professional development and training

Supportive and collaborative team

Staff discounts on catering services

Job summary

Placements24 is seeking a creative and detail-oriented Catering Event Planner in Mossel Bay, Western Cape. You will conceptualize, plan, and execute events from intimate celebrations to corporate functions, coordinating menus, venues, staffing, and vendors to deliver an unforgettable experience.

The role requires exceptional organization, a flair for design, and strong service etiquette. You will work closely with clients to translate visions into flawless experiences while upholding the

Qualifications

• Proven experience as an Event Planner in catering/hospitality.
• Excellent organizational, time management, and multitasking abilities.
• Strong creativity and keen eye for detail in design and execution.
• Excellent communication, interpersonal, and client service skills.
• Proficiency in MS Office Suite and familiarity with event planning software.
• Ability to work independently and as part of a team.
• Flexibility to work evenings, weekends, and holidays as required.
• Passion for food and hospitality; Mossel Bay familiarity is beneficial.

Responsibilities

• Consult with clients to understand event requirements, budget, and vision.
• Develop creative event concepts, themes, and décor proposals.
• Plan and manage all logistical aspects including venue, catering, staffing, and entertainment.
• Create detailed event timelines and monitor deadlines.
• Coordinate menus with chefs and accommodate dietary needs.
• Source and manage relationships with external vendors.
• Oversee on-site event execution and ensure smooth operations.
• Manage budgets and track expenses meticulously.
• Conduct post-event follow-ups for feedback and improvements.
• Maintain accurate records of events, client communications, and contracts.

Skills

Event planning

Hospitality experience

Communication skills

MS Office proficiency

Tools

Event planning software

Job description

About the Role

Our client, a highly reputable catering service provider in the picturesque town of Mossel Bay, Western Cape , is seeking a creative and detail-oriented Catering Event Planner. This role is responsible for conceptualizing, planning, and executing memorable events for a diverse clientele, ranging from intimate celebrations to larger corporate functions. The ideal candidate possesses exceptional organizational skills, a flair for design and theme development, and a strong understanding of culinary trends and service etiquette. You will work closely with clients to understand their vision and translate it into a flawless event experience, coordinating all aspects from menu selection to venue setup and vendor management. This is an excellent opportunity to contribute to a thriving business in a beautiful coastal setting, ensuring client satisfaction and upholding our client's reputation for excellence in Mossel Bay, Western Cape . The successful candidate will be passionate about creating unique and personalized events that leave a lasting impression.

Key Responsibilities

• Consult with clients to understand their event requirements, budget, and vision.
• Develop creative event concepts, themes, and décor proposals.
• Plan and manage all logistical aspects of events, including venue selection, catering, staffing, and entertainment.
• Create detailed event timelines and ensure all deadlines are met.
• Liaise with chefs and kitchen staff to finalize menus, accommodating dietary needs and preferences.
• Source and manage relationships with external vendors, such as florists, photographers, and entertainment providers.
• Oversee on-site event execution, ensuring smooth operations and adherence to the plan.
• Manage event budgets and track expenses meticulously.
• Conduct post-event follow-ups with clients, gathering feedback for continuous improvement.
• Maintain accurate records of event details, client communications, and vendor contracts.

Requirements

• Proven experience as an Event Planner or in a similar role within the catering or hospitality industry.
• Excellent organizational, time management, and multitasking abilities.
• Strong creativity and a keen eye for detail in event design and execution.
• Excellent communication, interpersonal, and client service skills.
• Proficiency in MS Office Suite and familiarity with event planning software.
• Ability to work independently and as part of a team.
• Flexibility to work irregular hours, including evenings, weekends, and public holidays, as required by event schedules.
• A passion for food and hospitality.
• Experience working in or familiarity with the Mossel Bay, Western Cape area is highly beneficial.

Benefits

• Competitive salary package and performance-based bonuses.
• Opportunity to plan a variety of unique and high-profile events.
• Professional development and training opportunities.
• Supportive and collaborative work environment.
• Staff discounts on catering services for personal events.