Wedding Catering Coordinator

Placements24; Bloemfontein; On-site; ZAR 180,000 - 280,000; Full time

Benefits offered by this job

Competitive salary

Career growth opportunities

Job summary

Placements24 in Bloemfontein is seeking a Wedding Catering Coordinator to be the client-facing hub for our events team, guiding couples through menu selections, tastings, and all logistics.

You will work with the culinary and venue teams to finalize timelines, manage contracts and deposits, and ensure flawless on-site execution, with flexible hours including evenings and weekends.

Qualifications

• 3+ years of experience in event coordination, catering sales, or client services, preferably in weddings.
• Excellent communication, interpersonal, and presentation skills.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and CRM systems.

Responsibilities

• Serve as the main contact for wedding clients, managing inquiries and providing detailed information about catering services.
• Guide clients through menu selection, customization, and dietary requirements.
• Schedule and coordinate client tastings and finalization meetings.
• Collaborate with culinary team to ensure all menu specifications are met.
• Develop detailed event timelines and run sheets for catering staff.
• Coordinate with venue managers and other vendors for seamless execution.
• Oversee on-site setup and service on event day, ensuring client satisfaction.
• Manage client contracts, deposits, and final payments.
• Maintain accurate client records and event details in the CRM.
• Troubleshoot issues during planning or on event day.

Skills

Communication skills

Organizational skills

CRM experience

Microsoft Office

Tools

CRM software

Microsoft Office

Job description

About the Role

Our client, a premier wedding and event caterer in Bloemfontein , is seeking a highly organized and client-focused Wedding Catering Coordinator. This role is integral to ensuring that every wedding we cater is a seamless and magical experience for our clients. You will be the primary point of contact for engaged couples, guiding them through menu selection, tastings, and all logistical details pertaining to their catering needs. The ideal candidate possesses exceptional communication skills, a keen understanding of wedding trends, and a passion for creating unforgettable culinary moments. Joining our client means becoming part of a dedicated team that prides itself on exceptional service and beautiful event execution in the heart of the Free State .

Key Responsibilities

• Serve as the main point of contact for wedding clients, managing inquiries and providing detailed information about catering services.
• Guide clients through menu selection, customization, and dietary requirement considerations.
• Schedule and coordinate client tastings and menu finalization meetings.
• Collaborate with the culinary team to ensure all menu specifications are met.
• Develop detailed event timelines and run sheets for catering staff.
• Coordinate with venue managers and other event vendors to ensure seamless event execution.
• Oversee on-site setup and service execution on the day of the event, ensuring client satisfaction.
• Manage client contracts, deposits, and final payments.
• Maintain accurate client records and event details in the CRM system.
• Troubleshoot any issues that may arise during the planning process or on the event day.

Requirements

• A minimum of 3 years of experience in event coordination, catering sales, or client services, preferably within the wedding industry.
• Excellent communication, interpersonal, and presentation skills.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and experience with CRM systems.
• Adept at managing client expectations and resolving conflicts professionally.
• Passion for food, events, and creating memorable experiences.
• Ability to work flexible hours, including evenings and weekends, especially during peak wedding season.
• Knowledge of current wedding and catering trends is a plus.
• Ability to remain calm and effective under pressure.

Benefits

Our client offers a competitive salary, performance-based bonuses, and opportunities for career growth in the exciting events industry. This role is based in Bloemfontein , offering a fulfilling role in a key region. Our client is committed to providing a supportive and dynamic work environment where your contributions are valued.