Virtual Event Planner & Coordinator

Placements24; Mossel Bay; Hybrid; ZAR 276,000 - 413,000; Full time

Job summary

Placements24 is seeking a highly skilled Virtual Event Planner & Coordinator to join a fully remote team. You will design, manage, and execute engaging virtual and hybrid events for a global clientele, ensuring seamless experiences from concept to post-event analysis.

The role requires strong organizational and technical skills, the ability to work independently in a remote setting, and a passion for creating impactful online experiences.

Qualifications

• 3+ years of virtual event planning experience.
• Experience with multiple virtual platforms.
• Strong troubleshooting and tech savvy.
• Excellent communication and client management.
• Ability to work remotely and manage multiple projects.

Responsibilities

• Design, plan, and manage virtual and hybrid events.
• Select and manage platforms to optimize UX.
• Coordinate with speakers, sponsors, vendors.
• Develop engaging online content formats.
• Manage registration, attendee communication, support.
• Oversee live streams and webinars.
• Collaborate with marketing to promote events.
• Monitor performance and deliver post-event reports.
• Stay updated on trends in virtual events.
• Provide customer support to attendees.

Skills

Project management

Communication skills

Client management

Organizational skills

Independent worker

Education

Bachelor's degree in Marketing/Communications/Hospitality

Tools

Hopin

Bizzabo

Cvent

Zoom Events

Job description

About the Role

Our client, a leading international event management company, is seeking a highly skilled and innovative Virtual Event Planner & Coordinator to join their fully remote team. This role is instrumental in designing, managing, and executing engaging and seamless virtual and hybrid events for a global clientele. The ideal candidate thrives in a remote-first environment, possesses exceptional organizational and technical skills, and has a passion for creating impactful online experiences. You will be at the forefront of digital event innovation, working from anywhere to connect audiences worldwide, contributing to our client's leadership in virtual event solutions.

Key Responsibilities

• Conceptualize, plan, and manage all aspects of virtual and hybrid events, from initial strategy to post-event analysis.
• Select and manage virtual event platforms and technologies to ensure optimal user experience and engagement.
• Coordinate with speakers, sponsors, and vendors to ensure smooth execution of virtual components.
• Develop engaging content formats and interactive elements for online audiences.
• Manage event registration, attendee communication, and support.
• Oversee the technical aspects of live streams, webinars, and virtual exhibitions.
• Collaborate with marketing teams to promote virtual events and drive attendance.
• Monitor event performance metrics and provide detailed post-event reports.
• Stay abreast of the latest trends and technologies in virtual and hybrid event management.
• Provide exceptional customer service and technical support to virtual attendees and stakeholders.

Requirements

• Proven experience (3+ years) in virtual event planning, coordination, or management.
• In-depth knowledge of various virtual event platforms (e.g., Hopin, Bizzabo, Cvent, Zoom Events).
• Strong technical aptitude and ability to troubleshoot virtual event issues.
• Excellent project management and organizational skills, with the ability to manage multiple projects simultaneously.
• Exceptional communication, interpersonal, and client management skills.
• Creative thinking and ability to develop innovative virtual event concepts.
• Proficiency in digital marketing tools and social media for event promotion is a plus.
• Ability to work independently and collaboratively in a remote setting.
• Bachelor's degree in Marketing, Communications, Hospitality, or a related field is preferred.
• Demonstrated ability to deliver engaging and successful virtual experiences.

Benefits

• This role offers the flexibility of remote work, allowing you to operate from anywhere.
• We provide a competitive contractor rate based on experience and project scope.
• Opportunities for professional development in the rapidly evolving field of virtual events are abundant.
• You will work with a dynamic, international team on cutting-edge projects.
• This position allows for significant autonomy and the chance to shape the future of digital gatherings.