Remote Event Planner - Virtual & Hybrid Experiences

Placements24; Rustenburg; Hybrid; ZAR 240,000 - 480,000; Part time

Job summary

You will manage end-to-end planning, coordinate platforms, vendors, and speakers, ensuring seamless experiences from a distributed remote team.

The role offers a competitive pay rate and the chance to work with cutting-edge event technology on diverse international projects.

Qualifications

• Proven experience in event planning for virtual and hybrid events.
• Strong knowledge of virtual platforms (Zoom Events, Hopin, Bizzabo).
• Strong project management skills to handle multiple projects.
• Excellent communication and client-facing skills.
• Ability to work independently in a remote setting.
• Home office setup with reliable high-speed internet.
• Proficiency in project management software and MS Office.
• Bachelor's degree in Event Management or related field preferred.

Responsibilities

• Plan, coordinate, and manage all aspects of virtual and hybrid events.
• Develop detailed event project plans, timelines, and budgets.
• Liaise with clients to understand objectives and translate into experiences.
• Manage technical aspects of platforms during live events.
• Coordinate with vendors, speakers, and internal teams for seamless execution.
• Create engaging online content and interactive elements for attendees.
• Provide exceptional client support and communication throughout the process.
• Conduct post-event analysis, gather feedback, and provide reports.
• Stay updated on trends and technologies in virtual and hybrid event production.
• Troubleshoot technical issues during events.

Skills

Event planning

Virtual/hybrid events

Project management

Client communication

Content creation

MS Office

Remote work

Education

Bachelor's degree in Event Management

Tools

Zoom Events

Hopin

Bizzabo

Project management software

MS Office Suite

Job description

About the Role

Our client, a dynamic event management company specializing in innovative virtual and hybrid experiences, is seeking a talented and adaptable Remote Event Planner. This role is ideal for someone passionate about crafting seamless and engaging online and blended events. You will be responsible for the end‑to‑end planning and execution of virtual conferences, webinars, online product launches, and hybrid gatherings, catering to a global clientele. Working entirely remotely, you will leverage cutting‑edge technology to deliver exceptional experiences. This position requires a highly organized, tech‑savvy, and creative individual who can thrive in a distributed team environment. You will be the primary point of contact for clients, ensuring their vision is brought to life through meticulous planning and execution, no matter where you are located. The focus is on creating memorable and impactful digital and hybrid events that connect audiences effectively.

Key Responsibilities

• Plan, coordinate, and manage all aspects of virtual and hybrid events, including platform selection, content scheduling, and speaker coordination.
• Develop detailed event project plans, timelines, and budgets for virtual and hybrid offerings.
• Liaise directly with clients to understand their event objectives and translate them into successful virtual or hybrid experiences.
• Manage technical aspects of virtual platforms, ensuring smooth operation during live events.
• Coordinate with vendors, speakers, and internal teams to ensure seamless execution of all event components.
• Create engaging online content and interactive elements for virtual attendees.
• Provide exceptional client support and communication throughout the event planning process and during live events.
• Conduct post‑event analysis, gather feedback, and provide comprehensive reports to clients and management.
• Stay updated on the latest trends and technologies in virtual and hybrid event production.
• Troubleshoot technical issues that may arise during virtual or hybrid events.

Requirements

• Proven experience in event planning, with a strong focus on virtual and hybrid event management.
• Excellent understanding of virtual event platforms (e.g., Zoom Events, Hopin, Bizzabo) and related technologies.
• Strong project management skills with the ability to manage multiple projects simultaneously.
• Exceptional communication, interpersonal, and client‑facing skills.
• Creative thinking and problem‑solving abilities.
• Ability to work independently and manage time effectively in a remote work setting.
• A dedicated home office setup with a reliable high‑speed internet connection.
• Proficiency in project management software and MS Office Suite.
• Experience in content creation or digital marketing is a plus.
• Bachelor's degree in Event Management, Marketing, Communications, or a related field is preferred.

Benefits

• This remote contractor role offers a competitive rate of pay, allowing you to set your own hours to some extent, provided event needs are met.
• You gain the flexibility to work from anywhere with a stable internet connection, eliminating commute time and costs.
• Our client provides opportunities to work on diverse and exciting global events, expanding your portfolio and experience.
• You will have access to cutting‑edge event technology and platforms, keeping your skills sharp.
• We foster a collaborative remote culture with regular team check‑ins and support.
• This is an excellent opportunity to gain specialized experience in the rapidly growing field of virtual and hybrid events, with potential for long‑term engagement based on performance and project needs.