Remote Virtual Event Planner & Coordinator

Placements24; Soweto; Hybrid; ZAR 360,000 - 600,000; Full time

Benefits offered by this job

Remote contract position

Professional development opportunities

Exposure to a wide range of clients

Job summary

Placements24 is seeking a highly organized Remote Virtual Event Planner & Coordinator to lead end-to-end virtual events for clients across industries. This fully remote role requires you to plan, coordinate, and execute conferences, webinars, product launches, and team-building activities with meticulous attention to detail.

You will liaise with clients, select platforms, develop run sheets, manage registrations, and provide post-event analysis.

Qualifications

• Proven experience in event planning or coordination with a focus on virtual events.
• Strong understanding of virtual event platforms (Zoom, Hopin, Cvent, Bizzabo).
• Excellent project management and organizational skills with meticulous attention to detail.

Responsibilities

• Plan, coordinate, and execute virtual events from inception to completion.
• Liaise with clients to understand event objectives, requirements, and budget.
• Select and manage virtual event platforms and technologies.
• Develop detailed event timelines, run sheets, and logistical plans.
• Coordinate with speakers, presenters, and content creators for smooth delivery.
• Manage registrations, attendee communications, and engagement strategies.
• Oversee live event execution, providing technical support and troubleshooting.
• Conduct post-event analysis, gather feedback, and prepare client reports.
• Manage vendor relationships including AV and platform suppliers.
• Stay updated on trends and best practices in virtual events.

Skills

Project management

Client management

Communication

Organizational skills

Remote collaboration

Education

Bachelor's degree in Hospitality, Marketing, Communications, or related field

Tools

MS Office Suite

Project management tools

Job description

About the Role

Our client, a leading virtual event solutions provider, is seeking a highly organized and creative Remote Virtual Event Planner & Coordinator to join their expanding team. This fully remote role is perfect for an individual who excels at managing complex projects and delivering seamless online event experiences. You will be responsible for planning, coordinating, and executing a variety of virtual events, including conferences, webinars, product launches, and team-building activities for clients across diverse industries. The ideal candidate will possess excellent project management skills, a strong understanding of virtual event technology, and a passion for creating engaging and memorable online gatherings. We are looking for a detail-oriented professional who can manage multiple projects concurrently and deliver outstanding results from a remote setting. This is an excellent opportunity to be at the forefront of the virtual events industry.

Key Responsibilities

• Plan, coordinate, and execute virtual events from inception to completion.
• Liaise with clients to understand their event objectives, requirements, and budget.
• Select and manage appropriate virtual event platforms and technologies.
• Develop detailed event timelines, run sheets, and logistical plans.
• Coordinate with speakers, presenters, and content creators to ensure smooth content delivery.
• Manage registration processes, attendee communications, and engagement strategies.
• Oversee live event execution, providing technical support and troubleshooting as needed.
• Conduct post-event analysis, gather feedback, and prepare comprehensive reports for clients.
• Manage vendor relationships, including AV providers, platform suppliers, and other event partners.
• Stay updated on the latest trends and best practices in virtual event planning and technology.

Requirements

• Proven experience in event planning or coordination, with a significant focus on virtual events.
• Strong understanding of various virtual event platforms (e.g., Zoom, Hopin, Cvent, Bizzabo).
• Excellent project management and organizational skills, with meticulous attention to detail.
• Superb communication, interpersonal, and client management skills.
• Ability to work independently, manage multiple projects simultaneously, and meet tight deadlines in a remote environment.
• Proficiency in MS Office Suite and familiarity with project management tools.
• Creative problem-solving abilities and a proactive approach to challenges.
• A passion for creating engaging and impactful virtual experiences.
• Familiarity with AV requirements for virtual events is a plus.
• Bachelor's degree in Hospitality, Marketing, Communications, or a related field is preferred.

Benefits

This is a remote contract position offering excellent flexibility and autonomy. Our client offers competitive compensation based on experience and project scope. Opportunities for professional development and exposure to a wide range of clients and event types. You will be part of an innovative and dynamic virtual team. Gain valuable experience in a rapidly growing sector of the events industry. Potential for long-term engagement based on performance.