Team Administrative Assistant

Placements24; Polokwane; On-site; ZAR 130,000 - 170,000; Full time

Benefits offered by this job

Competitive salary

Medical aid and retirement plan

Paid leave and statutory benefits

Team-oriented culture in Polokwane

Job summary

Placements24 in Polokwane seeks an energetic Team Administrative Assistant to support a busy team with calendars, communications, and document management. The role emphasizes proactive problem-solving, accuracy, and a collaborative approach to keep workflows running smoothly.

You will prepare agendas, minutes, and reports while coordinating travel and expenses. A friendly, professional atmosphere is offered with growth opportunities in a dynamic office setting.

Qualifications

• Experience as Administrative Assistant or similar supporting a team.
• Proficient in Word, Excel, Outlook and PowerPoint.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication with a proactive attitude.

Responsibilities

• Manage and coordinate team calendars, meetings, appointments, and conference calls.
• Prepare and distribute meeting agendas and minutes.
• Handle inbound and outbound correspondence and documentation.
• Organize and maintain team records, files and databases for quick access.
• Provide general administrative support including documents and presentations.
• Arrange travel and prepare expense reports for team members.

Skills

Team calendar management

Microsoft Office Suite

Organizational skills

Communication skills

Tools

Word

Excel

Outlook

PowerPoint

Job description

Our client is seeking an enthusiastic and efficient Team Administrative Assistant to provide essential support to a dynamic team in their Polokwane office. This role is vital for ensuring the team operates smoothly by managing schedules, coordinating communications, and handling various administrative tasks. The ideal candidate is proactive, highly organized, and possesses excellent interpersonal skills, enabling them to effectively support team members and contribute to a positive and productive work atmosphere, ensuring that administrative functions are seamlessly integrated with team objectives.

Key Responsibilities

• Manage and coordinate team calendars, including scheduling meetings, appointments, and conference calls.
• Prepare and distribute meeting agendas, minutes, and other relevant documentation.
• Handle incoming and outgoing correspondence, ensuring timely and accurate communication.
• Organize and maintain team records, files, and databases for easy access.
• Provide general administrative support to team members, including preparing documents and presentations.
• Assist with travel arrangements and expense reporting for team members as required.

Requirements

• Previous experience as an Administrative Assistant , preferably supporting a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills, with the ability to prioritize effectively.
• Excellent communication and interpersonal skills.
• A proactive and helpful attitude, with a keen attention to detail.
• Ability to work collaboratively within a team environment.

Benefits

• Competitive salary and regular performance reviews.
• Comprehensive medical aid and retirement savings plan.
• Paid leave and other statutory benefits.
• A supportive and team-oriented work culture in Polokwane .
• Opportunities for skill development and career progression.