Administrative Assistant II

Placements24; Cape Town; On-site; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Salary package

Health & retirement

Training opportunities

Collaborative environment

Team events

Job summary

Placements24 in Cape Town seeks an Administrative Assistant II to support busy operations. You will manage correspondence, schedule meetings, and assist with reporting, ensuring accuracy and professionalism.

The ideal candidate has at least 3 years in admin, strong MS Office skills, excellent organization and communication, discretion with confidential information, and a collaborative mindset.

Qualifications

• At least 3 years of experience in administrative support.
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint.
• Strong organizational, time management and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with office equipment and basic IT troubleshooting.

Responsibilities

• Provide comprehensive administrative support to a team of professionals.
• Manage incoming and outgoing mail, emails, and phone calls, directing them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize office files, records, and databases.
• Prepare documents, reports, and presentations as required.
• Assist with event planning and coordination for internal and external functions.

Skills

Organizational skills

Communication skills

Time management

Multitasking

Confidentiality

IT troubleshooting

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

About the Role

Our client is seeking a detail-oriented and proactive Administrative Assistant II to support their busy operations in Cape Town . This role is crucial for maintaining organizational efficiency, managing correspondence, scheduling appointments, and supporting various departmental functions. The ideal candidate will possess strong organizational skills, excellent communication abilities, and a keen eye for detail. You will work closely with a diverse team, ensuring that all administrative tasks are completed accurately and on time, contributing to the smooth day-to-day running of the office and upholding the company's professional image in Cape Town .

Key Responsibilities

• Provide comprehensive administrative support to a team of professionals.
• Manage incoming and outgoing mail, emails, and phone calls, directing them appropriately.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain and organize office files, records, and databases.
• Prepare documents, reports, and presentations as required.
• Assist with event planning and coordination for internal and external functions.

Requirements

• At least 3 years of experience in an administrative support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent organizational, time management, and multitasking abilities.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Experience with office equipment (printers, scanners, copiers) and basic IT troubleshooting.

Benefits

• Competitive annual salary package.
• Comprehensive health insurance and retirement savings plan.
• Opportunities for training and professional growth.
• A positive and collaborative work environment in a prime Cape Town location.
• Regular team-building activities and social events.