Administrative Assistant - Operations

Placements24; Soweto; On-site; ZAR 89,000 - 156,000; Full time

Benefits offered by this job

Leave benefits

Medical aid contributions

Job summary

Placements24 in Soweto is seeking an Administrative Assistant to join the operations team. You will provide essential administrative support, manage documentation, coordinate schedules, and assist with reports and communications to keep daily operations running smoothly.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a busy environment. Growth opportunities exist within the administrative and operations functions.

Qualifications

• Experience in Administrative Assistant role, preferably supporting an operations or logistics department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and exceptional attention to detail.
• Effective verbal and written communication abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High school diploma or equivalent required; a certificate in office administration is a plus.

Responsibilities

• Provide comprehensive administrative support to the operations management and team members.
• Manage and maintain operational documentation, records, and databases with high accuracy.
• Schedule meetings, appointments, and coordinate logistics for operational activities.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, directing them appropriately.
• Assist with the preparation of operational reports and presentations.
• Process invoices, expense reports, and other financial-related administrative tasks for the department.

Skills

Organizational skills

Communication skills

Multitasking

Attention to detail

Education

High school diploma or equivalent

Certificate in office administration

Tools

Microsoft Office Suite

Job description

About the Role

Our client is seeking a detail-oriented and proactive Administrative Assistant to join their operations team in Soweto . This role is essential for providing crucial administrative support to the operations department, ensuring the efficient and organized execution of daily tasks. You will be responsible for managing documentation, coordinating schedules, and supporting the team with various administrative needs. The ideal candidate possesses strong organizational skills, a commitment to accuracy, and the ability to thrive in a busy operational environment. This position offers an excellent opportunity to contribute to a vital department within a growing organization, working closely with a dedicated team.

Key Responsibilities

• Provide comprehensive administrative support to the operations management and team members.
• Manage and maintain operational documentation, records, and databases with high accuracy.
• Schedule meetings, appointments, and coordinate logistics for operational activities.
• Handle incoming and outgoing communications, including emails, phone calls, and mail, directing them appropriately.
• Assist with the preparation of operational reports and presentations.
• Process invoices, expense reports, and other financial-related administrative tasks for the department.

Requirements

• Previous experience in an Administrative Assistant role, preferably supporting an operations or logistics department.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and exceptional attention to detail.
• Effective verbal and written communication abilities.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• High school diploma or equivalent required; a certificate in office administration is a plus.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to gain in-depth experience within an operations department.
• A collaborative and supportive team environment in Soweto .
• Standard company benefits, including leave and medical aid contributions.
• Potential for career advancement within the administrative and operations fields.