Site Document Controller - Sutherland And Matjiesfontein (Fixed Term Contract) Position

Total Deutschland Gmbh; South Africa; Hybrid; ZAR 180,000 - 240,000; Full time

Benefits offered by this job

Competitive salary

Soweto area projects

Skill development

Job summary

Total Deutschland Gmbh in Soweto is seeking a Construction Site Administrator to support the site office operations on our projects in Gauteng. You will maintain records, process site paperwork, coordinate logistics, and act as the point of contact for site personnel and visitors.

The role emphasizes attention to detail, proactive communication, and smooth coordination of documentation and drawing registers.

Qualifications

• Experience as an Administrator, preferably within the construction industry.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced site environment.
• Knowledge of basic construction terminology and processes is an advantage.

Responsibilities

• Manage the day-to-day administrative operations of the construction site office.
• Maintain accurate and organized records, including site diaries, delivery notes, timesheets, and safety documentation.
• Process invoices, requisitions, and other site-related financial documentation.
• Coordinate logistics for site personnel, including travel arrangements and accommodation if necessary.
• Act as the primary point of contact for site-related queries, liaising with project managers, supervisors, and subcontractors.
• Ensure the site office is well-maintained, organized, and equipped with necessary supplies.

Skills

MS Office

Organisational skills

Communication

Multitasking

Tools

Aconex

SharePoint

SAP DMS

Job description

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Our client is seeking a highly organized and efficient Construction Site Administrator to provide essential administrative support for their projects in Soweto . This role is crucial for the smooth operation of the construction site, managing site office functions, documentation, and communication. You will be responsible for maintaining records, processing site-related paperwork, coordinating logistics, and acting as a point of contact for site personnel and external visitors. The ideal candidate is detail-oriented, proactive, and possesses excellent administrative and communication skills to ensure all site operations run seamlessly and efficiently, supporting the overall project success.

About the Role

Our client is seeking a highly organized and efficient Construction Site Administrator to provide essential administrative support for their projects in Soweto . This role is crucial for the smooth operation of the construction site, managing site office functions, documentation, and communication. You will be responsible for maintaining records, processing site-related paperwork, coordinating logistics, and acting as a point of contact for site personnel and external visitors. The ideal candidate is detail-oriented, proactive, and possesses excellent administrative and communication skills to ensure all site operations run seamlessly and efficiently, supporting the overall project success.

Key Responsibilities

• Manage the day-to-day administrative operations of the construction site office.
• Maintain accurate and organized records, including site diaries, delivery notes, timesheets, and safety documentation.
• Process invoices, requisitions, and other site-related financial documentation.
• Coordinate logistics for site personnel, including travel arrangements and accommodation if necessary.
• Act as the primary point of contact for site-related queries, liaising with project managers, supervisors, and subcontractors.
• Ensure the site office is well-maintained, organized, and equipped with necessary supplies.

Requirements

• Proven experience as an Administrator, preferably within the construction industry.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent communication and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced site environment.
• Knowledge of basic construction terminology and processes is an advantage.

Benefits

• Competitive salary and benefits package.
• Opportunity to work on significant construction projects in the Soweto area.
• Supportive team environment and opportunities for skill development.
• Gain valuable experience within the construction sector.
• Contribute to the efficient running of vital local projects.

Receive, register, issue and distribute project documentation

Maintain document and drawing registers

Assist with document numbering and revision control

Prepare and process transmittals

Upload, file and retrieve documents using electronic document management systems

Assist with vendor documentation and outstanding information

Support as-built, handover and project close-out documentation

Provide document control support to engineering and project teams

What Will You Be Doing?

• Receive, register, issue and distribute project documentation
• Maintain document and drawing registers
• Assist with document numbering and revision control
• Prepare and process transmittals
• Upload, file and retrieve documents using electronic document management systems
• Assist with vendor documentation and outstanding information
• Support as-built, handover and project close-out documentation
• Provide document control support to engineering and project teams

What Are We Looking For? You do not need to have formally studied Document Control. We are looking for someone who has had some workplace exposure to the function and would like to develop further in this field.
Ideally, you will have:

• 13 years general working experience with exposure to document control, project administration or technical administration
• Some understanding of document registers, filing, revision control, drawings or transmittals
• Good Microsoft Office skills
• Strong attention to detail and organisational ability
• The discipline to follow established procedures
• A genuine interest in developing a career in Document Control

Experience with Aconex, SharePoint, SAP DMS or another EDMS would be advantageous, as would exposure to engineering, EPCM, construction, mining or industrial projects.
Build a Career in Document Control This is an opportunity to learn formal document control processes within a professional engineering environment and develop towards becoming an experienced Document Controller and, ultimately, Senior or Lead Document Controller .