Junior Document Controller

C3 Resource Investments (Pty) Ltd; Centurion; On-site; ZAR 180,000 - 240,000; Full time

Job summary

C3 Resource Investments (Pty) Ltd in Centurion is seeking a Junior Document Controller to support engineering and project teams with document control and administration.

You will gain exposure to drawings, registers, transmittals, and technical docs, and grow within a structured engineering project environment.

Qualifications

• No formal Document Control qualification required; candidates with workplace exposure are welcome.
• Typically 1–3 years’ general working experience, with some exposure to document control or project/engineering administration.
• Understanding of document numbering, filing, revision control and accurate record keeping is important.
• Exposure to drawings, registers, transmittals, technical documentation or project correspondence is beneficial.
• Good Microsoft Office skills are essential.

Responsibilities

• Receive, register, issue and distribute engineering and project documentation.
• Maintain accurate document and drawing registers.
• Assist with drawing and document revision control.
• Prepare and process document transmittals.
• Upload, file and retrieve documentation using EDMS.
• Assist with vendor and supplier documentation.
• Follow up on outstanding documents and information.
• Help maintain accurate and organised project records.
• Assist with as-built, handover and project close-out documentation.
• Provide document control and administrative support to engineering and project teams.

Skills

Microsoft Office skills

Attention to detail

Organisational skills

Administrative ability

Discipline to follow procedures

Willingness to learn

Tools

Aconex

SharePoint

SAP DMS

Job description

What Will You Be Doing?

• Receive, register, issue and distribute engineering and project documentation


• Maintain accurate document and drawing registers


• Assist with drawing and document revision control


• Prepare and process document transmittals


• Upload, file and retrieve documentation using electronic document management systems


• Assist with vendor and supplier documentation


• Follow up on outstanding documents and information


• Help maintain accurate and organised project records


• Assist with as-built, handover and project close-out documentation


• Provide document control and administrative support to engineering and project teams

What Are We Looking For?

You do not need to have formally studied Document Control. We are more interested in someone who has gained some exposure to the function in the workplace and would now like to develop further in this field.

Ideally, you will have:

• Approximately 1–3 years’ general working experience, with some exposure to document control, project administration, technical administration or engineering administration


• An understanding of the importance of document numbering, filing, revision control and accurate record keeping


• Exposure to documents such as drawings, registers, transmittals, technical documentation or project correspondence


• Good Microsoft Office skills


• Strong attention to detail and accuracy


• Good organisational and administrative ability


• The discipline to follow established procedures and systems


• A willingness to learn and develop within a structured engineering project environment

Exposure That Would Be Advantageous

Any previous experience with the following would be beneficial, but you are not expected to know everything from day one:

• Aconex, SharePoint, SAP DMS or another electronic document management system


• Engineering drawings and technical documentation


• Document registers and transmittals


• Engineering, EPCM, construction, mining or industrial projects


• ISO 9001 or formal quality/document control procedures

Why Consider Document Control as a Career?

Document Control plays an important role in major engineering projects. As your experience develops, you can progress from Junior Document Controller to Document Controller and ultimately Senior or Lead Document Controller, working on increasingly complex engineering and construction projects.

This opportunity gives you the chance to:

• Develop practical document control skills in a professional EPCM environment


• Gain exposure to multidisciplinary engineering projects


• Learn from experienced project and engineering professionals


• Build valuable EDMS and technical documentation experience


• Establish a long-term career within the engineering project environment

If you have encountered document control in your working career, enjoyed the work and thought, “This is something I could be good at,” we would particularly like to hear from you.

• Junior Document Controller


• Document Controller


• Document Control


• Project Administrator


• Technical Administrator


• Engineering Administrator


• Document Management


• EDMS


• Transmittals


• Revision Control