Site Administrator

Placements24; Paarl; Hybrid; ZAR 240,000 - 360,000; Full time

Benefits offered by this job

Fully remote work

Flexible hours

Competitive salary

Diverse projects

Job summary

Placements24 is seeking a dedicated Site Administrator to support remote construction projects. You will manage contracts, RFIs, reports, and project records, coordinating with site teams and head office from anywhere.

The role emphasizes meticulous documentation, proactive communication, and efficient use of MS Office and PM software. You will help prepare status reports and keep records compliant while supporting multiple sites around the Western Cape.

Qualifications

• Proven experience as a Site Administrator or Project Administrator in construction.
• Excellent organizational and time management skills with the ability to prioritize tasks.
• Strong written and verbal communication skills.
• Ability to work independently and proactively in a remote setting.

Responsibilities

• Manage and maintain all project-related documentation (contracts, permits, RFIs, daily reports).
• Process and track purchase orders, invoices, and expense claims for site operations.
• Coordinate communication between site team, head office, clients, and subcontractors.
• Schedule site meetings, prepare agendas, and distribute minutes.

Skills

Communication

Organization

Time management

Remote work

Attention to detail

Tools

Microsoft Office Suite

Project management software

Job description

About the Role

Our client is a leading construction firm seeking a dedicated and organized Site Administrator to provide comprehensive administrative support for their projects. This is a fully remote position, allowing you the flexibility to work from anywhere while contributing to the efficient operation of construction sites. The Site Administrator will be responsible for managing project documentation, coordinating communication, maintaining site records, and ensuring the smooth administrative flow of construction operations. This role is crucial for maintaining project organization and facilitating seamless communication between the site teams and management, even from a distance. Based remotely but supporting projects often located near **Paarl, Western Cape**.

Key Responsibilities

• Manage and maintain all project-related documentation, including contracts, permits, RFI's, and daily reports.
• Process and track purchase orders, invoices, and expense claims related to site operations.
• Coordinate communication between the site team, head office, clients, and subcontractors.
• Schedule and organize site meetings, prepare agendas, and distribute minutes.
• Maintain accurate and up-to-date project records, ensuring compliance with company policies and legal requirements.
• Assist in the preparation of project status reports and presentations.
• Manage site personnel records, including attendance and leave requests.
• Ensure all administrative tasks support the efficient and timely progress of construction projects.
• Utilize project management software and other digital tools for efficient record-keeping and communication.
• Handle general administrative duties, such as responding to inquiries and managing correspondence.

Requirements

• Proven experience as a Site Administrator, Project Administrator, or in a similar administrative role within the construction industry.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with project management software.
• Exceptional written and verbal communication skills.
• Ability to work independently and proactively in a remote setting.
• Meticulous attention to detail and accuracy in record-keeping.
• Adept at managing documentation and information flow in a fast-paced environment.
• Must have a reliable internet connection and a suitable home office setup.
• Familiarity with construction terminology and processes is highly advantageous.
• Ability to support projects located in and around the **Western Cape** region remotely.

Benefits

• Fully remote working arrangement offering excellent work-life balance.
• Flexible working hours.
• Competitive salary.
• Opportunity to be part of diverse construction projects remotely.
• Supportive team environment and clear communication channels.
• Contribute to the efficient running of construction operations without commuting.