Remote Construction Administrator

Placements24; Mossel Bay; Hybrid; ZAR 180,000 - 300,000; Full time

Benefits offered by this job

Fully remote role

Competitive salary package

Growth opportunities

Flexible work-life balance

Job summary

Placements24 is seeking a dedicated Remote Construction Administrator to support project teams serving Mossel Bay, Western Cape. This fully remote role requires excellent administrative and organizational skills to manage documentation, schedules, and communications from a home office.

You will coordinate contracts, blueprints, permits, invoices, and travel arrangements, while collaborating with clients, suppliers, and site teams. A proactive, detail-oriented approach is essential.

Qualifications

• High School Diploma or equivalent; further admin or PM certification is advantageous.
• Experience as an administrator, preferably in construction or project-based environments.
• Strong organizational and time management skills; reliable remote worker.

Responsibilities

• Provide remote administrative support to project managers and construction teams.
• Manage and organize project documentation including contracts and permits.
• Maintain schedules and coordinate meetings and travel for project personnel.
• Prepare project reports, presentations, and financial documents.
• Facilitate clear communication among teams, clients, suppliers, and subcontractors.
• Process invoices, track expenses, and maintain project records.
• Assist with procurement and vendor management activities.
• Ensure compliance with company procedures and project protocols.
• Serve as point of contact for inquiries and route to appropriate team members.
• Maintain high organization and efficiency for remote tasks.

Skills

Organizational skills

Time management

Communication skills

Independent work

Remote work

Education

High School Diploma

Administration certification

Tools

Procore

Asana

Trello

Microsoft Office

Job description

About the Role

Our client, a dynamic and expanding construction firm, is seeking a dedicated and organized Remote Construction Administrator to support their project teams, primarily serving operations in the Mossel Bay, Western Cape area. This role is designed for a motivated individual who thrives in a remote work environment and possesses excellent administrative and organizational skills. You will be responsible for providing crucial administrative support to project managers and site teams, managing project documentation, coordinating schedules, and facilitating communication between various stakeholders. The ideal candidate is proactive, detail-oriented, and capable of managing multiple tasks efficiently from a distance. This is a fully remote position, offering the flexibility to work from anywhere while contributing to significant construction projects.

Key Responsibilities

• Provide comprehensive administrative support to project managers and construction teams remotely.
• Manage and organize project documentation, including contracts, blueprints, permits, and correspondence.
• Maintain project schedules and coordinate meetings, appointments, and travel arrangements for project personnel.
• Assist with the preparation of project reports, presentations, and financial documentation.
• Facilitate clear and timely communication between project teams, clients, suppliers, and subcontractors.
• Process invoices, track expenses, and manage project-related records accurately.
• Assist with procurement processes and vendor management.
• Ensure compliance with company administrative procedures and project protocols.
• Act as a point of contact for project-related inquiries, directing them to the appropriate team members.
• Maintain a high level of organization and efficiency in managing remote administrative tasks.

Requirements

• A High School Diploma or equivalent; further education or certification in administration or project management is advantageous.
• Proven experience as an administrator, preferably within the construction industry or a project-based environment.
• Excellent organizational and time management skills.
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with project management software (e.g., Procore, Asana, Trello) is a plus.
• Exceptional written and verbal communication skills.
• Ability to work independently with minimal supervision in a remote setting.
• High attention to detail and accuracy in data entry and document management.
• Proactive approach to problem-solving and task management.
• Must have a reliable internet connection and a suitable home office environment for remote work.
• Discretion and ability to handle confidential information.

Benefits

This fully remote position offers the ultimate flexibility, allowing you to work from any location. Our client provides a competitive salary package and opportunities for professional growth within a supportive and forward-thinking company. While you work remotely, you'll be an integral part of exciting construction projects in the Western Cape and beyond. This role is ideal for individuals seeking a remote career in the construction sector, offering a great work-life balance and the chance to contribute to impactful projects without the need for daily commuting. Join our client and build your career from the comfort of your home.