Project Administrator - Construction & Development

Placements24; Centurion; Hybrid; ZAR 320,000 - 420,000; Full time

Benefits offered by this job

Retirement annuity

Hybrid work model

Professional development opportunities

Diverse and impactful projects

Collaborative team environment

Job summary

Placements24 is seeking an experienced Project Administrator for our Centurion, Gauteng offices to support project management teams across construction projects from inception to completion.

You will manage project documentation, coordinate meetings, track milestones, liaise with site teams and clients, process invoices, and maintain filing systems in a hybrid work setup. Strong organization and Procore/MS Project experience preferred.

Qualifications

• 3–5 years of experience as a Project Administrator in construction, engineering, or property development.
• Excellent organizational skills and meticulous attention to detail.
• Proficiency in MS Office Suite and project management software (MS Project, Procore) is a significant advantage.

Responsibilities

• Administer and maintain all project documentation (contracts, blueprints, permits, progress reports).
• Coordinate project meetings, prepare agendas, take minutes, and track action items.
• Manage project schedules and assist in tracking milestones and deadlines.
• Liaise with site teams, subcontractors, suppliers, and clients for smooth execution.
• Process invoices, expense claims, and payment applications for projects.
• Maintain organized project filing systems (physical and digital).
• Assist in procuring project materials and services as directed by PMs.
• Prepare regular project status updates for senior management.
• Ensure compliance with company policies, safety regulations, and building codes.

Skills

Project coordination

Scheduling

Communication

Problem solving

Team player

Tools

MS Office

MS Project

Procore

Job description

About the Role

Our client, a reputable and innovative construction and development firm with a significant presence in Centurion, Gauteng, is seeking an experienced and highly organized Project Administrator. This critical role will provide essential administrative support to project management teams, ensuring that all construction projects are managed efficiently and effectively from inception to completion. The successful candidate will be responsible for managing project documentation, coordinating communication, and supporting site operations from our Centurion offices. This is an exceptional opportunity for an administrative professional with a keen interest in the construction industry to contribute to high-profile projects within the Gauteng region. We are looking for an individual who possesses excellent organizational abilities and a proactive approach to project support.

Key Responsibilities

• Administer and maintain all project-related documentation, including contracts, blueprints, permits, and progress reports.
• Coordinate project meetings, prepare agendas, take minutes, and track action items.
• Manage project schedules and assist in tracking milestones and deadlines.
• Liaise with site teams, subcontractors, suppliers, and clients to facilitate smooth project execution.
• Process invoices, expense claims, and payment applications related to construction projects.
• Maintain organized project filing systems, both physical and digital.
• Assist in the procurement of project materials and services as directed by project managers.
• Prepare regular project status updates and reports for senior management.
• Ensure compliance with all company policies, safety regulations, and building codes.
• Provide general administrative support to the project management team, including travel arrangements and correspondence.

Requirements

• A minimum of 3-5 years of experience as a Project Administrator, preferably within the construction, engineering, or property development sectors.
• Strong understanding of project lifecycles and administrative processes in a project-based environment.
• Excellent organizational skills, with a meticulous attention to detail and the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with project management software (e.g., MS Project, Procore) is a significant advantage.
• Good written and verbal communication skills in English.
• Ability to work effectively under pressure and meet project deadlines.
• Proactive attitude, with strong problem-solving skills and the capacity to work independently.
• Team player with excellent interpersonal skills, able to build rapport with diverse stakeholders.
• Must be willing to work a hybrid schedule, balancing office-based duties with potential site visits.
• Residing within commuting distance of Centurion, Gauteng.

Benefits

• Competitive salary commensurate with experience.
• Opportunity to work on diverse and impactful construction projects.
• Contribution to a retirement annuity.
• Exposure to project management methodologies and industry best practices.
• A supportive team environment focused on collaboration and success.
• Hybrid work model offering enhanced work-life balance.
• Professional development opportunities.