Senior Remote Administrative Support

Placements24; Randburg; Hybrid; ZAR 600,000 - 900,000; Full time

Benefits offered by this job

Fully remote work arrangement

Medical aid and provident fund

Generous annual leave and bonuses

Career development opportunities

Job summary

Placements24 is seeking a Senior Remote Administrative Support professional to provide high-level administrative assistance to senior management within a fully remote framework. The role requires in-depth organizational skills, problem-solving ability, and independent work in a remote setting to ensure executive functions run seamlessly across the organization.

You will manage complex calendars, travel itineraries, prepare executive documents, and coordinate communications with internal and

Qualifications

• Minimum 6 years of experience in executive administrative support, including remote roles.

Responsibilities

• Provide proactive administrative support to senior executives.
• Manage complex calendars, coordinate high-level meetings, and travel itineraries.
• Prepare, edit, and proofread important documents, presentations, and executive communications.
• Handle confidential information with discretion.
• Act as liaison between executives and internal/external stakeholders in a remote setting.
• Oversee digital filing systems and data integrity.
• Support virtual events and team-building activities.
• Perform research, prepare briefings, and summarize information for executives.
• Manage expense reporting and financial administration for executives.
• Identify and implement improvements in remote administrative processes.
• Assist with project management tasks and follow-ups as required.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Remote work experience

Communication skills

Prioritization

Autonomy

MS Office proficiency

Tools

Zoom

Microsoft Teams

Slack

Job description

About the Role

Our client, a leading organization with a strong remote-first culture, is seeking an experienced Senior Remote Administrative Support professional. This role is essential for providing high-level administrative assistance to senior management and supporting key operational functions within a fully remote framework. The ideal candidate will possess exceptional organizational acumen, advanced problem-solving skills, and a proven ability to manage complex tasks independently. This is a prime opportunity for a seasoned administrative expert to leverage their skills in a flexible, remote environment and contribute to the strategic success of the company. You will be integral in ensuring that executive functions and critical administrative processes operate seamlessly across the organization, regardless of physical location.

Key Responsibilities

• Provide comprehensive and proactive administrative support to senior executives and leadership team.
• Manage complex calendars, coordinate high-level meetings, and arrange detailed travel itineraries.
• Prepare, edit, and proofread critical documents, presentations, and executive communications.
• Handle sensitive and confidential information with the utmost discretion.
• Act as a key liaison between executives and internal/external stakeholders in a remote setting.
• Oversee and manage digital filing systems, ensuring data integrity and accessibility.
• Support the planning and execution of virtual events and team-building activities.
• Conduct research, prepare briefings, and summarize key information for executives.
• Manage expense reporting, budget tracking, and financial administration for assigned executives.
• Identify and implement improvements in remote administrative processes and workflows.
• Assist with project management tasks and follow-ups as required.

Requirements

• A minimum of 6 years of experience in executive administrative support, with significant experience in remote roles.
• Advanced proficiency in Microsoft Office Suite and extensive experience with virtual collaboration platforms (Zoom, Teams, Slack, etc.).
• Exceptional organizational, planning, and time management skills, with a proven ability to prioritize effectively in a remote context.
• Superior written and verbal communication skills, demonstrating professionalism and clarity in all interactions.
• Demonstrated ability to handle complex tasks, manage multiple priorities, and work autonomously.
• High level of discretion, integrity, and professionalism when handling confidential matters.
• Proven experience in managing complex travel arrangements and executive-level reporting.
• Strong analytical and problem-solving skills.
• A reliable home office setup with high-speed internet is mandatory.
• Must be available for consistent collaboration during South African core business hours.

Benefits

• Highly competitive salary package commensurate with extensive experience.
• Fully remote work arrangement offering maximum flexibility and work-life integration.
• Significant opportunities for career advancement and professional development.
• A dynamic and supportive remote work environment.
• Contribution to medical aid and a provident fund.
• Generous annual leave and potential for performance bonuses.