Senior Administrative Assistant - Fully Remote Opportunity

Placements24; Midrand; Hybrid; ZAR 260,000 - 380,000; Full time

Benefits offered by this job

Fully remote

Competitive salary

Medical aid

Retirement contributions

Professional development

Remote culture

Annual leave

Home office stipend

Employee assistance

Job summary

Placements24 in South Africa is seeking a highly organized Senior Administrative Assistant to support multiple executives in a remote-first environment. You will manage calendars, coordinate virtual meetings, and handle sensitive information.

The role offers fully remote work from anywhere in South Africa, competitive salary, medical aid, retirement contributions, and opportunities for professional development within a supportive remote culture.

Qualifications

• Proven experience as a Senior Administrative Assistant or in a similar executive support role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (Zoom, Teams).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive approach to identifying and resolving issues.

Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and organize virtual meetings, ensuring all participants have the necessary information and technical support.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming communications, including emails and phone calls, screening and directing them to the appropriate personnel.
• Conduct research and compile data for reports and presentations.
• Process expense reports and manage departmental budgets in coordination with the finance team.
• Maintain organized electronic filing systems and ensure the confidentiality of sensitive information.
• Act as a liaison between staff, executives, and external stakeholders.
• Assist with project management tasks and follow-ups as needed.
• Provide general administrative support to ensure smooth office operations in a remote setting.

Skills

Organizational skills

Time management

Communication

Discretion

Independent work

Problem solving

Attention to detail

Multitasking

MS Office

Virtual meeting tools

Education

High school diploma

Tools

Microsoft Office Suite

Zoom

Microsoft Teams

Job description

About the Role Our client, a dynamic and forward-thinking organization, is seeking a highly organized and proactive Senior Administrative Assistant to join their expanding team. This position is designed for a dedicated professional who thrives in a remote-first environment and possesses exceptional multitasking abilities. You will be instrumental in ensuring the smooth day-to-day operations of various departments, providing comprehensive administrative support from a distance. This role offers the flexibility of working from anywhere within South Africa , allowing you to integrate your professional life seamlessly with your personal commitments. We are looking for an individual who is a self-starter, demonstrates strong initiative, and maintains a high level of professionalism at all times. The ideal candidate will be adept at managing complex schedules, coordinating virtual meetings, and handling sensitive information with utmost discretion. Your contribution will be vital to the efficiency and success of our client's operations. This is an excellent opportunity to grow your career within a supportive and collaborative remote culture.

Key Responsibilities

• Manage and maintain complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements.
• Coordinate and organize virtual meetings, ensuring all participants have the necessary information and technical support.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming communications, including emails and phone calls, screening and directing them to the appropriate personnel.
• Conduct research and compile data for reports and presentations.
• Process expense reports and manage departmental budgets in coordination with the finance team.
• Maintain organized electronic filing systems and ensure the confidentiality of sensitive information.
• Act as a liaison between staff, executives, and external stakeholders.
• Assist with project management tasks and follow-ups as needed.
• Provide general administrative support to ensure smooth office operations in a remote setting.

Requirements

• Proven experience as a Senior Administrative Assistant or in a similar executive support role.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in all Microsoft Office Suite applications (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills.
• Strong problem-solving abilities and a proactive approach to identifying and resolving issues.
• Discretion and a high level of confidentiality.
• Ability to work independently with minimal supervision in a remote environment.
• A stable internet connection and a dedicated home office setup are essential.
• Experience with project management software is a plus.
• High school diploma or equivalent; further qualifications or certifications are advantageous.

Benefits

• Competitive salary package commensurate with experience.
• Opportunity to work fully remote from anywhere in South Africa .
• Comprehensive benefits package, including medical aid and retirement contributions.
• Professional development and training opportunities.
• A supportive and collaborative remote work culture.
• Generous annual leave allowance.
• Contribution to home office setup or internet costs.
• Employee assistance program for well-being support.